Job Description

PURPOSE OF JOB:
To ensure that all payments are done for the whole group as sufficient as possible.
MAIN RESPONSIBILITIES:
To ensure all reconsolidations are done and checked before payments are issued to a supplier to avoid duplications and over payments on a monthly basis.
To ensure that all reconciliations are reconciled correctly by the creditors clerk and all requests for credit are claimed before payments are made to a supplier. Follow up with debtors on payments.
To ensure the correct posting and allocation of payments and journals to the correct accounts payable account.
To ensure credit notes are passed on price differences and queries on a monthly basis.
To ensure that the monthly payment schedule is complete once all reconciliations are checked and authorised.
To ensure creditors provisions are raised to provide for cost of sales purchases on a monthly basis.
To ensure that cash on delivery accounts are reconciled on a monthly basis to avoid fraud
To ensure cost of sale imports are done on a monthly basis and balanced between accounting systems.
To ensure that all branches follow payment procedure when submitting payments for authorisation on a daily basis.
To ensure that all documentation is checked and monthly schedules completed according to the Group Policies and Procedures.
To ensure that all payments are signed off and loaded on banking system for payment.
To ensure that all new suppliers loaded on banking systems are Vendor approved.
To check that all cheques are issued to the correct supplier before payments are made.
To ensure payments are released in the correct customer banking account on submission.
To ensure that the cheque list is sent out daily to the Financial Director, Financial Manager, Accountant and Bookkeeper for verification purposes.
To provide summarised monthly reporting schedules to all operations directors and shareholders in order for them to evaluate the branch profit.
To ensure work in progress journals are calculated, and posted on a monthly basis.
To ensure that cost of sales reports are completed and split into various categories on a monthly basis.
To ensure relevant monthly discount calculations are completed and paid according to the discount structure.
To ensure monthly purchases per supplier schedule are completed on cost of sales.
To ensure sales per insurance schedule is completed monthly.
To ensure new project tracking and workflow is completed monthly.EXPERIENCE AND QUALIFICATION
Senior Certificate (Grade 12)
Advanced Excel skills
5 Years experience as Creditors Supervisor
Nedbank business banking experience advantageous
Drivers license and own transportSKILLS
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability;
Good oral and written communication skills;
Organisational skills and the ability to multitask;
The ability to be proactive and take the initiative;
Tact and diplomacy;
Communication skills;
Time management;
Accuracy and attention to detail;
Confidence;
Good team working skills;

Bluespec Holdings