Job Description

Minimum requirements:

• 3+ years experience in Supplier Contract Management / Accounts Payable in a FMCG/manufacturing environment
• Bookkeeping diploma / Office Administration Diploma (advantageous)

Role and responsibilities:Procurement function in the administration and processing of raw materials documentation.

• Supplier Contract Management
• Processing of purchase orders from Supplier contracts based om quality, quantity and price
• Reconciling raw materials receipts with documentation dispatched at farm and delivered at operations
• Matching weighbridge tickets with receipts of raw materials and processing receipts
• Matching grading documents with receipts and communicate and follow up on discrepancies regarding grading quality, quantities and price
• Processing of receipts in the correct storage facilities
• Reconciling open orders with deliveries and orders still to be delivered
• Processing of invoices after matching receipts with orders, weighbridge ticket, supplier contract ensuring quantities, quality, price agreement
• Reconciling weighbridge receipts with transporter documents, processing of orders, receipts and invoices matched against transporter contract
• Reconciling supplier statements and create payment batches
• Preparing weekly cash flow for treasury

• Maintain all supplier information, timeous and accurate processing of documentation for purchasing which are in accordance with the supplier mandate
• Perform payments and statement reconciliations
• Ensure all payments are within agreed payment terms.
• Ensure all discounts and rebates are claimed
• Resolve all queries relating to creditors within the agreed timeframes
• Maintain good relationship with all suppliers
• Perform all necessary creditors reporting within the required time and quality standards and timetables.
• Accountable for inbound transport of raw materials to the various plants.

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