Job Description

Eastern Cape, Port ElizabethMonthly Cost To Company (Market related)Our client in the Chemical Industry is currently looking to employ Customer Service Administrator based in Port Elizabeth.A wonderful career opportunity awaits you.Requirements:

• Must be able to use Syspro and have Intermediate knowledge of ERP System - Syspro.
• Intermediate knowledge of other MS Office packages (e.g. Word, Power Point etc.).
• Intermediate knowledge of virtual programs (e.g. MS Teams, Zoom etc.).
• Customer Service.
• Stock Management (Basic - to prevent wastages).
• Distribution and Logistics skills.

Competencies:

• Customer Service Orientated.
• Accuracy / Attention to detail.
• Planning and Organising.
• Time Management.
• Deadline Orientated.
• Problem-solving.
• Financial aptitude.
• Professional Verbal and Written Communication.

Responsibilities and expectations but not limited to:
Customer Service Coordination:

• Direct liaison between the sales force, customers, and company supply chain to fill all internal and external customer orders applicable to your region / area.
• Receiving, processing and distribution of all customer orders placed and follow up on any back orders.
• Generate customer quotes, sales orders, tax invoices and credit notes.
• Handling of customer queries and complaints, should they arise with your transaction and ensure items are recorded and properly closed out upon resolution.
• Maintain effective working relationships with sales force to jointly satisfy customer demands.
• Provide regular feedback to clients and sales force regarding order fulfilment status.
• Manage and attend to incoming calls from customers and walk in customers.
• Maintaining a delivery note register for all manual orders.

Supply Chain and Stock Control:

• Generate purchase orders, goods received notes, purchase notes, return notes, Journals etc.
• Handling of supplier queries should they arise with your transaction.
• Track incoming orders and follow up on back orders.
• Manage the receiving of products from suppliers and maintain related receipt documents.
• Assist with Stock control and stock forecasting.
• Assist with month end Stock counts and stock balancing.
• Report on stock that is close to expiry and on slow moving stock.
• Timeously order chemicals and related products to ensure that sufficient stock is available for incoming orders.

Distribution and Logistics:

• Plan Customer and Regional deliveries in line with a route plan.
• Oversee the picking of stock where required, and manage the load and dispatch process in line with Client requirements (where applicable and stock is under your control)
• Liaise with transport companies and service providers and sales representatives to ensure efficient deliveries.
• Manage the routes and logistics to ensure on time and full deliveries to clients and minimum cost to Company.

Health, Safety and Quality:

• Comply with Company Health and Safety Rules and Use Personal Protective Equipment (PPE) as required.
• Execute tasks in a safe and careful manner.
• Maintain good housekeeping, ensure chemical products are safely stacked and stored.
• Responsible for administering the Company quality program in accordance with customer and Company requirements.
• Assist with reporting and managing Product Non-Conformances.
• Assist with quality and safety instructions and requirements in accordance with Company needs.
• Assist with various administrative tasks regarding product labels, product information, MSDS and all other safety and quality management templates for the Product Portfolio.
• Check that all stock leaving the store has the required COA and or MSDS sheets.
• Assist with arranging of tests on various products.
• Manage database in support of the product portfolio.

Office Support and Communication:

• Assist with procurement of consumable / office items for your area.
• Regularly report on customer, stock and delivery matters to ensure robust operations.
• Manage data / information at warehouse as per Company Policy.
• Immediately flag any risks/liability to Company.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

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