Job Description

Our Cape Town office is looking for a dynamic "attention to detail" Data Entry Controller to join our Operations team. The successful candidate will be responsible for maintaining accurate, up-to-date and usable information in our production and operational systems.Job Scope includes but is not limited to:

• Review and monitor system data, specifically related to:
• Resources - Check that data is captured correctly and updated accordingly in our HR, Project Management and IT systems
• Financial docs - Check that Price Quotes are Billed, Purchase Orders Settled and Supplier Invoices submitted to Finance timeously
• Jobs - Check that jobs are opened correctly, and job statuses/status reports updated regularly by Client Service
• Timesheets - Check that time is accurately logged on a daily basis and approved by Timesheet Approvers
• Tasks and Tasking - Check that booking times are allocated to Tasked users, Task Progress statuses and Task dates updated, and Tasks marked as Complete
• Identify errors and ensure they are rectified timeously, liaising with HR, IT and any other relevant stakeholders as required
• Assist with user/process management on various platforms
• Assist with training and support queries
• Follow up with external support personnel on pending tickets
• Assist Data and Systems Executive and Business Process Manager with ad hoc Tasks, as required

Minimum relevant experience and skills/attributes required:

• Relevant tertiary/industry qualification
• Knowledge and understanding of Advertising agency processes and procedures
• Proficient in MS Office
• Knowledge/experience with Workbook advantageous
• Excellent time management and organizational skills
• Excellent administrative skills
• Strong verbal and written communication skills
• Ability to work well under pressure and adhere to strict deadlines
• Meticulous with attention to detail
• Logical thinker
• Assertive
• Solution driven
• Self-motivated
• Flexible to work over and above the normal working hours from time to time
• Must be Cape Town based and willing to work in office as well as from home

99 Cents