Job Description

Main purpose of the job:

• Provide technical support to strengthen the M&E systems in Key Population program sub-districts and facilities

Location:

• Ekurhuleni, Germiston - Gauteng

Key performance areas:

• Conduct a routine review of all source documents to ensure fidelity of source documents and accuracy of data entered into program data systems, including Tier, REDCap, and Excel tools
• Identify data errors and document required corrections for data capturers to complete
• Follow up to ensure corrections are completed
• Train, mentor, and coach data capturers to ensure all program data meet data quality standards
• Work with sites to conduct needs assessment of data-related issues and develop work plans and timelines for addressing the identified needs and priorities
• Be the first point of contact in assisting facility managers with data-related issues or mentoring for data quality
• Implement quality improvement activities with particular attention to strengthening data reporting, data quality, and systems at sub-district and individual facility levels
• Plan and conduct regular contacts (calls and visits) with data staff and ascertain data-related issues
• Provide support to ensure appropriate data flow and data quality are maintained from the facility to the sub-district, this includes data reported into the DHIS, Tier.net, ETR.net, and other
• Maintain accurate records to document support provided, processes, and outputs to report to the M&E team
• Outline challenges and achievements in the program
• Participate actively in the generation of required Donor and other institute reports
• Participate in regular planning sessions with line manager and/or technical specialists
• Identify data quality training needs of staff at the facility and district levels
• Develop M&E training plan and calendar, plan and organize training
• Liaise with the WRHI Key Populations technical and data team to address training gaps
• Plan and conduct workshops and in-service trainings for KP program staff and other relevant stakeholders
• Participate in regular meetings with facility managers and sub-district information officers to discuss issues and technical responses from the team
• Provide relevant on-site training as necessary
• Act as the first point of contact in assisting facility managers with data-related issues or mentoring
• Maintain accurate records to document processes and outputs
• Communication with all levels of the institute staff around programmatic inputs and outputs
• Communicate with local, regional, and international collaborators and stakeholder including donors and sponsors when and if required
• Work with sub-district team to develop and provide relevant feedback to the facility and sub-district DOH leadership and staff
• Take ownership and accountability for tasks and demonstrate effective self-management.
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving your career development by attending training and development sessions and relevant meetings

Required minimum education and training:

• Grade 12 or equivalent

Required minimum work experience:

• 2-3 years experience working with data quality systems and/or data capturing
• 3 years of experience in public health-related monitoring and evaluation programs with on-the-job training included

Desirable additional education, work experience, and personal abilities:

• Experience working at various levels of data collection, developing, and maintaining data systems, working with qualitative and quantitative collection and analysis
• Thorough with good attention to detail
• Ordered and systematic with a tendency to adhere to protocols
• Good administrative skills are required together with proficiency in Microsoft Office and database packages
• Able to work to deadlines
• Demonstrated data-capturing speed and accuracy
• Confidentiality, tact, and discretion must be maintained at all times
• Sound interpersonal and communication skills
• Self-motivated, able to work independently and as part of a multidisciplinary team

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 28 October 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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