Job Description

Job Summary Duties include:
Accounts Assistant duties:

• Receive statements and consolidate with relevant invoices / orders
• Ensure creditors statement matches with creditors reconciliation report
• Assist with information for financial reports
• Payment of creditors
• Capture all creditors information (personal & financial)
• Establish and maintain sufficient rapport with various departments

Daily / Weekly / Monthly tasks

• Reconcile bank account
• Sending out unknown debtors to all frontline staff and managers
• Follow up ALL on unknown allocations
• Request and follow up on outstanding remittances {Creditors, Innovations, LRSA, etc}
• Filling of bank reconciliations and bank statements
• Process of payments on CDK {Same day or previous day)
• File payments in payment reference order per batch
• Print all incoming invoices and get invoices approved and allocated by managers
• Document entry of all invoices which has been signed off & allocated
• Follow up on invoices not received back from various departments
• Prepare EFTs
• Manage mails and act on emails inbox
• Issue and process sundry orders

Weekly

• Follow up on outstanding debtors
• Tidy up AR and AP on accounts
• Compiling and submitting of travel Claims to JLRSA
• Follow up on Creditors issues and reconciliations
• Make sure the Dt/Cr clearing account is clear
• Ordering of stationary as required after authorisation was received
• Assist with managing and processing of fines
• Opening of AR and AP accounts

Monthly

• Make sure all recurring/monthly invoices are processed
• Follow up and process debit orders invoices
• Creditor reconciliations
• Debtors statement run
• Reconcile and arrange payments of traffic fines

Annually

• Assist auditors
• Archive previous financial years files

Sales/administrative Clerk
This responsibility is not a main core responsibility, however when the need and requirement arise, the incumbent would need to assist in that role when needed.Requirements:

• Senior Certificate Grade 12, preferably with Maths and Accounting as subjects
• Tertiary certificate/diploma in Administration/Finance would be advantageous
• Computer Literacy, Excel skills vital
• Working knowledge with Autoline would be distinct advantage
• Knowledge of accounts processes
• Must be fully bilingual in English and Afrikaans
• The position would suit a person with generalist administrative background
• A Minimum of 2 years prior administrative/accounts experience
• Analysing Skills
• Coping with Pressures and Setbacks
• Deciding & Initiating Action skills
• Persuading and Influencing skills
• Planning & Organising skills
• Reside within the immediate Stellenbosch area

If your current experience and skillsets tick majority of the job specification boxes, then:Apply directly now - Send your CV toFeel free to contact Hayley directly on 087 265 3364 or send a WhatsApp to 082 442 5410 for more information.Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 7 days from application, kindly consider your application as unsuccessful.#DriveyourcareerforwardSubmission closing date: No later than Monday, 30th September 2024Mototeam (Pty) LtdRecruiter

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