Job Description

The Debtors Accountant will be responsible for managing the accounts receivable process for a fruit export company. This role focuses on ensuring timely collection of payments, maintaining accurate debtor records and supporting the overall financial stability of the organizationMain responsibilities include:
Debtor Account Management

• Set up and maintain accurate records for debtor accounts, ensuring all information is current and compliant with company policies.
• Monitor debtor activity to identify overdue accounts and assess payment risks

Invoicing and Billing

• Prepare and issue invoices to clients for products sold, ensuring accuracy in pricing and payment terms.
• Follow up on outstanding invoices and manage the collections process to ensure timely payments.

Financial Reporting

• Prepare regular reports on accounts receivable, including aging reports and cash flow forecasts.
• Analyze debtor accounts to identify trends and recommend strategies for improving collections.

Reconciliation

• Conduct regular reconciliations of debtor accounts to ensure accuracy and resolve discrepancies promptly.
• Collaborate with the finance team for month-end and year-end account reconciliations.

Customer Service

• Serve as the primary contact for debtors regarding account inquiries, payment issues, and disputes.
• Provide timely and professional responses to client concerns to maintain positive relationships.

Collaboration

• Work closely with sales and logistics teams to address discrepancies related to shipments and invoicing.
• Support the finance team in budgeting and forecasting related to accounts receivable.

Compliance

• Ensure adherence to relevant accounting standards, company policies, and regulatory requirements.
• Assist in internal and external audits by providing necessary documentation and reports.

Continuous Improvement

• Identify opportunities for process improvements in debtor management and collections.
• Stay updated on industry best practices and changes in accounting regulations

Qualifications and Requirements

• Minimum 3 years' practical work experience in a similar position.
• A relevant qualification in accounting.
• Agriculture / Fruit industry background advantageous.
• Excellent Excel skills.

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