Job Description

Debtors and Office Administrator (JB4583)
Bryanston, Johannesburg
R22 - 25 000 CTC per month, including provident fund
PermanentOur client is seeking a highly accurate and organised Debtors and Office Administrator to join their team. This role is integral to ensuring the smooth operation of various administrative tasks and maintaining efficient processes. If you have a background in handling debtors' accounts, administrative tasks, and customer interactions within the construction industry, and are adept at using Pastel and Excel, this role offers a great opportunity to contribute to a dynamic team and support our client's operations.Minimum Requirements:
A minimum of 5 years experience in a Debtors and Office administrative support role
Proficiency in Pastel and Excel (Invoicing, Credit notes and statement processing)
Fully Bilingual
Strong attention to detail and accuracy
Ability to manage a busy workload and handle pressure
Excellent communication and interpersonal skills
Ability to place orders and follow up with factories
Experience in liaising with clients and ensuring payments are collected
Ability to work independently and as part of a teamDuties and Responsibilities:
Manage general accounts using Pastel, including invoicing and issuing credit notes
Create and manage Excel spreadsheets for projects
Order processing
Processing of quotes
Follow up with clients for payments and ensure timely collections
Handle filing and archiving tasks
Perform costings and assist with financial calculations
Process claims and follow up on retention payments
Follow up on payment certificates and ensure they are processed promptly
General administrative duties
Printing of drawings and ensuring they are correctly formatted
Creation of folders and allocating job numbers for new projects
Check delivery schedules and payments daily
Assist colleagues under pressure when possible
Answer phones in the absence of the receptionistPlease do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.

Recruitment