Job Description

Requirements:

• Matric
• Any other qualification
• More than 5 years Debtors experience
• Effective communication skills with good financial acumen and data capture and analysis abilities
• Deadline driven
• Attention to detail
• Pro-active approach to duties
• Professional in written and oral communications
• Excellent Excel skills, Microsoft Word, and previous accounting software

Basic duties include, but are not limited to:

• Ensure all documents are stamped with the date received
• Receive daily sales invoices, check them against the quote and client data capture into Dynamics
• Check sales invoices to ensure compliance with laws and regulations (VAT numbers, etc.)
• Follow up with branch management and administrators on any queries related to invoices
• Email Invoices to client
• Compliance checks on credit notes created, and send credit notes to clients.
• Keep an accurate filing system regarding debtors.
• Generate statements and email to client
• Complete daily debtor spreadsheet with applicable invoices, cash flow information and communications to said Debtor
• Sending daily debtors spreadsheet to Branch/Sub management and job handlers
• Credit control: Following up on outstanding amounts and documenting communication with client
• Escalate non-payment issues to management
• Reconcile sales invoices on Hire track and Dynamics
• Ensure all cash is posted and allocated to the applicable Debtor
• Preparing daily monies received from the bank statements for the group
• Reconcile the monthly output vat ensure all vat numbers are displayed on the invoice
• Complete spreadsheet of all jobs not completing in the current month
• Follow up on pro-forma invoices and instruct tax invoice generation. Check these and email to client Age Analysis reporting weekly
• Attend weekly sales meeting with view to communicating any debtor related issues, be it in terms of cash collection or queries
• Preparing of monthly sales reclass journal once HT and Dynamics recons are completed
• To complete inter-company reconciliations
• Ensure all deadlines applicable are effectively managed, completed and communicated to the National Credit Controller
• Adhoc functions delegated by management

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