Job Description

:A distributor of homeware products is seeking a Debtors Clerk to join its dynamic, customer-focused team. The role requires a detail-oriented and proactive individual who takes ownership of key financial processes while ensuring accuracy and efficiency. The ideal candidate will thrive in a collaborative environment, bringing enthusiasm, a problem-solving mindset, and a commitment to delivering high-quality work. This is a full-time, in-office permanent position.Responsibilities:

• Debt Collection (weekly from the 7th of every month)

• Liaise with debtors on all account queries (daily)

• Weekly internal reporting on various Debtors Groups

• Capture debtors receipts and settlement discounts (daily)

• Capture e-commerce and related fees

• E-mailing and uploading electronic debtors statements monthly / when required by the Customer

• Timeous submission of tailor-made Customer specific reports (monthly)

• Credit Applications opening and screening of new account applications

• Issue credit notes within 48 hours of receipt of claim / return

• Credit Notes Report (daily)

• Submit and prepare Supplier Claims based on credit notes issued to customers

• Issuing of and managing Gift Vouchers (monthly)

• Debtors Grouping (weekly)

• Sales and related reports (weekly & monthly)

• Bank Reconciliation

VAT check before Download (weekly & monthly)Bank statement download (weekly)Credit limit requests (weekly)

• Customer Service

Ensure accounts receivable duties are completed in timeous manner and continuously (i.e., debt collections, issuing of credit notes, sending of monthly statements, new account applications, etc.). All emails and enquiries are acknowledged / responded to.Over time, you need to familiarise yourself with the following duties as well, seeing that you will act as a back-up to the creditors position in case of absence/leave/etc.CREDITORS:

• Daily capturing of suppliers invoices and payments

• Ensuring all invoices are valid Tax Invoices (daily)

• Obtain monthly supplier statements and reconcile to the supplier ledger (by the 5th of every month)

• Requesting outstanding supplier invoices (monthly)

• Completing account opening documentation for approval by the Bookkeeper

• Commission for Sales Reps (by the 5th of every month)

• Bank credit cards reconciliation (weekly & due by the 5th of every month)

• MDs expense sheet (weekly & due by the 5th of every month)

• Expense claims

• Fuel report (by the 5th of every month)

• Supplier grouping (weekly)

• Costings

• Purchasing and related reporting

• Bank reconciliation

• Capturing Petty Cash and reconciling same (by the 5th of every month)

• Report discrepancies on the Dispatch Sheet

Requirements

• Education: Matric Certificate (Bookkeeping Diploma advantageous)

• Experience: 3 5 years' related financial experience

• Basic knowledge of Inventory Management

• Good understanding of basic accounting principles

• Excellent attention to detail

• Good verbal and written communicative skills in English

• Ability to work independently

• Good problem-solving skills

• Team player, help where needed without being asked

• Positive attitude and excellent attendance record

• Flexibility to adapt to changes

• Knowledge of MS Office Excel, Outlook and Word ; Accounting systems (Xero)

• Knowledge of Dear advantageous)

• Ability to multi-task, prioritise, and work efficiently

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