Job Description

UP Professional and Support

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FACULTY OF ENGINEERING, BUILT ENVIRONMENT AND INFORMATION TECHNOLOGY


DEPARTMENT OF INDUSTRIAL AND SYSTEMS ENGINEERING


POST TITLE: DEPARTMENTAL ADMINISTRATOR B


PEROMNES POST LEVEL: 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.



RESPONSIBILITIES:

Departmental Administration: Meetings, Minutes, Postgraduate Administration. Systems Administration Website, Research outputs, IE PeopleSoft database, ClickUP, Access & Course Create, BB Integration, Access Staff, Textbook orders etc. Occupational Health and Safety First Aid Responder. Finances and Conferences Travel Authorisations, Ad hoc Purchase Orders, Liaise with suppliers/vendors registration, Processing acquisitions, Expense Reports, Water dispenser etc. ECSA Accreditation Visits Assistance; Events Management: Prize giving Function, Projects Evening Assistance etc. Test Weeks & Examinations logistic Arrangements etc.


MINIMUM REQUIREMENTS:

Grade 12 with 4 years of relevant experience and / or National Diploma with two years of relevant experience; Appropriate language and communication skills; Experience in office administration and secretarial duties; Worked as a PA or administrative officer.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge and experience in budgetary Control; Skills in computer-based systems (e.g., PeopleSoft, ClickUP, webpage development; Skills and experience in MS Office software; Office administration and secretarial duties; Good Communication skills; Ability to work under pressure; Time Management (Prioritise).


ADDED ADVANTAGES AND PREFERENCES:

Bachelor degree or Diploma including accounting 3 years' experience; Basic knowledge of industrial engineering.


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.



The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.



Applicants are requested to apply online at www.up.ac.za


In applying for this post, please attach:

A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 26 February 2025



No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.



ENQUIRIES: Hanli Helm, Tel: (012) 420 5230, hanli.helm@up.ac.za for application-related enquiries, and Estelle Greyling, Tel: (012) 420 8400, Estelle.greyling@up.ac.za for enquiries relating to the post content.



Should you not hear from the University of Pretoria by 30 June 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.