Job Description

UP Professional and Support

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FACULTY OF HEALTH SCIENCES


SCHOOL OF MEDICINE


DEPARTMENT OF INTERNAL MEDICINE


DEPARTMENTAL ADMINISTRATOR (25 HOURS PER WEEK)


PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.



RESPONSIBILITIES:


The incumbent will be expected to provide comprehensive high-level administrative support in the Department of Internal Medicine and to the Faculty of Health Sciences, which will include but is not limited to:

Preparing study material for the students; Receiving lists of students from Student Administration; Drafting orientation programmes for students including electives; Typing students' daily attendance lists and monitoring their attendance; Dividing the student lists between the hospitals to do rotations; Drafting letters and informing hospitals and ward staff regarding students' rotations and clinical examinations; Requesting patient lists from Registrars to be used for the clinical examinations; Typing timetables for OSCE (practical's) and clinical examinations for three hospitals; Compiling student marks in excel or relevant software; Maintaining the filing system Managing the diary of the Head of the Department Taking minutes and keeping record thereof Booking venues and arranging unscheduled lectures Travel arrangements for staff and students.


MINIMUM REQUIREMENTS:

An appropriate three-year tertiary diploma in administration or equivalent qualification Two years administrative/secretarial experience

OR

Grade 12 plus four years administrative/ secretarial experience


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Computer literacy with knowledge and experience in using PeopleSoft, MS Word, Excel, Gmail and the internet; Interpersonal skills, highly organised and a keen commitment to excellence; The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures; Ability to work independently and participate effectively within a team; Meticulous and the ability to maintain high level of discretion and confidentiality; Excellent verbal and written language and communication skills; Ability to work under pressure and meet deadlines;


ADDED ADVANTAGES AND PREFERENCES:

Driver's licence Experience in a tertiary or hospital environment


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.



Applicants are requested to apply online at www.up.ac.za


In applying for this post, please attach:

A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 07 March 2025


No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.


ENQUIRIES: Ms Natasha Muller, Tel: (012) 356 3242 or natasha.muller@up.ac.za for application-related enquiries, and Prof GR Tintinger Tel: (012) 354 2287 or gregory.tintinger@up.ac.za for enquiries relating to the post content.



Should you not hear from the University of Pretoria by 30 June 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.