Job Description

Deputy Director Administration in the CEO office PRETORIA Admin and Office Management
Gauteng

Deputy Director: Administration in the office of the CEO

Pretoria

12-month fixed term contract

R649 248.00pa

Purpose of the post:

To provide strategic, financial, administrative, and overall management of the Chief Executive Office (CEO) Office. This includes providing Secretariat to the NACI Council, development of strategic and annual performance plans and quarterly and annual reports, budget coordination, human resource coordination, communication, records and knowledge management, manage CEO projects, events coordination and office management.

Key performance areas:

• Strategic and Annual Planning and Reporting:

• Coordinate inputs, conduct desktop research, consult relevant stakeholders (NACI council, experts, staff, etc.) and draft strategic and annual performance plans
• draft presentations and submissions to Council, Minister and Parliament
• Facilitate the publication process for approved plans and reports
• draft quarterly and annual reports
• draft submissions to Council, and Minister
• Monitor Secretariats project performance
• coordinate and manage the CEO projects
• Arrange and coordinate quarterly reviews and planning sessions
• NACI Board/ Council Secretariat:

• Facilitate the approval and submission of Advice to the Minister
• Coordinate and manage activities (including launch of STI Indicators
• Arrange Council and EXCO meetings
• Manage interface between Council, Director-General (DG) and Minister
• Facilitate dissemination of all reports after Advice Letters have been presented to Minister
• Ensure all Council and EXCO decisions are in compliance with the NACI Act and DSI policies
• Ensure highest form of corporate governance is maintained including the implementation of the Council charter.
• Financial Management and Coordination:

• Manage MTEF and operational budgeting processes
• Manage expenditure control and monitoring
• Develop and provide responses to all related queries from Finance
• Facilitation of collaborative administrative function within and in support of the CEO office
• Administration and coordination across NACI:

• Manage and create all administrative processes and projects within the CEOs office
• Monitor adherence to DSI and NACI policies
• Manage quality assurance of all documentation and submissions
• Monitor all submissions
• Coordinate Secretariat and management meetings
• Develop and provide responses to all related queries from the CEOs office or elsewhere in NACI
• Communication:

• Coordinate the collation and dissemination of information within the Secretariat
• Manage external liaison as instructed by the CEO
• Draft internal administration policies and procedures

Records and knowledge management

• Recording of all meetings in Alfresco
• Development of knowledge management tools
• Development of knowledge management strategy

Knowledge, Skills, and Personal Attributes:

• Knowledge of Government and Parliamentary processes.
• Knowledge of Departmental policies, processes, and procedures.
• An extensive knowledge of Finances processes, Human resource procedures, and Administration.
• Understanding of corporate governance systems.
• Good knowledge and understanding of PFMA & PSR.
• Basic understanding of the NSI.
• Financial management
• Planning and organising
• Change management
• Influencing skills
• Service delivery and innovation
• Customer orientation and service
• Problem solving skills
• Policy development
• Communication (writing, presentation & verbal)
• Computer literacy
• Analytical skills
• Negotiations
• Stakeholder liaison
• Project management
• Stakeholder management
• Ability to work with diverse people
• Ability to work under pressure
• Ability to work independently
• Team player
• Be innovative and creative
• Ability to analyse and resolve problems in the daily operations of the CEOs office.
• Ability to prioritize work schedules and meet commitments and deadlines.
• Can work in high pressured environment

Minimum requirements:

• A minimum National Diploma / Degree NQF 6
• 3years experience in at least two of these areas; (administration, planning, reporting and governance) within the Senior Management Office.

Closing date for applications: 9 February 2024

Should you not hear from us by the closing date above, please consider your application unsuccessful

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