Job Description

Main purpose of the job:

• To provide oversight, analysis and achievement of the sustainable financial health of the projects and the organisation

Location:

• 7 Esselen Street, Hillbrow, Johannesburg

Key performance areas:

• Support the management of awarded grants and contracts
• Lead reporting and quality related interactions with WHC finance and work with grant accountants to ensure financial data quality and accuracy
• Work with WHC finance to ensure new grants and funding are correctly set up in accounting system and other start up and close out requirements are in place (e.g. bank accounts, P2P/ePMV, audit) in a timely manner
• Map out financial reporting and contractual requirements and ensure all budgets, financial reports and other relevant outputs are generated and submitted timeously to stakeholders
• Work closely with project leads to monitor spend against funding to ensure alignment with project timelines, budgets and forecasts
• Ensure strong links between projects and their budgetary and financial status and reporting, including support to identify and rectify compliance, financial and risk issues
• Preparation of financial donor deliverables, including working with the project team and partners to attain accurate and timely financial information, reviewing, and ensuring accurate financial reporting
• Support the development of ad hoc reports, analyses and financial inputs for work planning, budgets and forecasts
• Provide guidance and support to the operations and administration teams to effectively manage areas that interface with finance and grants management, such as assets, timesheets, suppliers, procurement and contracts
• Manage the process of funder invoices/payment requests/accounts receivable and ensure timely payments are received
• Ensure each grant contributes to the operational costs of division
• Provide guidance to project team on any monthly payroll changes and ensure timely communications with payroll department
• Provide guidance to project team on compliance, to ensure the procurement policy is adhered to
• Manage signatory authority responsibilities in procurement and related processes administrative needs are met within the organisation
• Oversee cash flow planning and management and ensure availability of funds as needed and develop strategies for the continued development of a core savings fund
• Oversee financial administration within Wits RHI, including petty cash and e-wallet management, the provision of operational information for the raising of invoices
• Complete and co-ordinate with grants team quality, accurate, planning, budgeting and funding reporting
• Produce accurate financial reports within set/contractual deadlines to relevant donors and stakeholders
• Manage expenditures and report any irregularities
• Monitor budgets through effective internal controls
• Manage cost recovery from projects
• Provide support to the division directors through provision of financial data in a quality and timely way that enables strategic decision making
• Work alongside other staff and build capacity to implement better practices related to the implementation and operationalisation of grants and budgeting, with team members where necessary to provide understanding and guidance
• Line manage staff to ensure that deliverables are met
• Promote harmony, teamwork, sharing and transparency of information, be willing to go the extra mile
• Support and drive the Wits RHI Ethos and maintain a positive attitude
• Take ownership and accountability for tasks and activities and demonstrate effective self-management
• Manage stakeholder expectations
• Openly and appropriately communicating with relevant stakeholders regarding progression of tasks and outputs and meeting of deadlines
• Provide means of resolution for issues arising

Required minimum education and training:

• Bachelor's Degree in business management, administration, finance, accounting or similar field

Required minimum work experience:

• Minimum 5 years' management experience within a donor-funded public health or private health care programme
• Familiarity with business and financial principles and practices
• Advanced IT skills, specifically MS Excel and other MS Office packages

Desirable additional education, work experience and personal abilities:

• A flexible and adaptable work style
• Open to collaboration with strong personalities
• Ability to thrive in a fast-paced, evolving work culture
• Excellent levels of written and verbal communication with the ability to engage meaningfully and effectively across all teams and projects
• Keen analytical, organizational, and problem-solving skills
• Attention to detail

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 02 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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