Job Description

Our client, a Global manufacturing concern, currently seeks an experienced Document Controller to join their Richards Bay division, on a 1 year fixed term contract.

Minimum Job Requirements:

• Matric essential.
• Administration or Accounting Diploma.
• Min 2 to 5 years document control and record management related experience in a project and construction site environment a must.
• Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint).
• Experience with other Electronic Document Management Systems (EDMS) will be advantageous.
• AutoCAD experience a strong advantage.
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors.
• Knowledge of engineering documents and approval processes within projects.
• Document hand over, archiving and close-out experience.
• Working knowledge and experience in different types of filing systems.

Competencies:

• Willingness to be located at the Construction site during the construction period.
• Able to work independently and ability to work within a team environment under pressure.
• Good communication and interpersonal skills.

Key Performance Areas:
Report to the Lead Project Document Controller:

• Set up and maintain Project Communication System supplied by the contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Set up and maintain Project Document Control System supplied by the Contractor, including live archive and storage of all project information and document.
• Monitor contractors Document Delivery Schedule.
• Ensure all company documentation is filed (both hard and electronic copy) with tracking logs up to date.
• Assist the Project team to search and retrieve document/information.
• Manage SharePoint/Teams Folder Structure and adhere to requirements.
• Provide management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director and Engineering Manager.
• Audit site Document Control and folder structure.
• Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phase.
• Co-ordinate vendor and stakeholder interaction during the project period.
• Provide administrative support where required.
• Maintain the project document deliverables list and EDMS.
• Maintain the drawing/document approval timeline trackers.

Sharon Nurock Recruitment