Job Description

Document Controller

Role Purpose:

We are seeking an organized and detail-oriented Document Controller to join our team. The ideal candidate will manage the company's documentation processes, ensuring that all documents are properly stored, tracked, and distributed to relevant stakeholders. The Document Controller will also ensure compliance with company and regulatory standards, making it easy to access and retrieve documents when needed.

Key accountabilities

Manage and maintain all company documents, ensuring they are up-to-date, accessible, and properly stored throughout the project lifecycle. Organize and categorize documents for easy retrieval and distribution. Ensure that all documents comply with internal and external regulations and standards Track and manage document versions, ensuring that obsolete documents are archived or destroyed. Liaise with different departments and stakeholders to ensure documents are distributed and filed correctly, internally and externally. Support project teams with document-related activities, ensuring proper documentation during project lifecycles. Implement and maintain a document control system, ensuring a smooth workflow for document management. Assist with audits and ensure document compliance during internal and external audits. Comply to all companies governance and safety, health, environment, risk and quality (SHERQ) requirements. Respond to requests for information and documentation in a timely manner. Ensure confidentiality and security of sensitive documents.

Core competencies, knowledge and experience

Must be computer literate with sound knowledge of all Microsoft office applications Ability to manage and resolve queries timeously Administration and communication skills Knowledge of all reporting systems Must have technical / professional qualifications: Matric (Essential) * Diploma / Certificate in Administration preferred.