Job Description

Solugrowth is looking for E-Billing Clerk for our client within professional services.REQUIREMENTSE-B Billing Invoicing

• Submit CMS invoices and credit notes electronically Upload invoices on various e-billing software/systems/portals (ie: Serengeti, Tymetrix, Onit, Counsellink, Ariba)
• Attend to e-billing queries
• Liaise with partners, staff members and e-billing clients
• Resolve queries as soon as possible
• Follow up in respect of rejection of invoices and queries
• Maintain record of e-billing associated costs
• Monitor costs associated with e-billing
• Submit invoices for portal usage for payment
• Ensure timekeeper rates are up to date

E-B Billing Clients

• Manage e-billing accounts
• Obtain e-billing certificates
• Set up accounts for new e-billing clients
• Maintain accounts

Accounting Tasks

• Manage assigned accounts
• Reconcile statements
• Attend to refunds
• Identify and request write-offs where applicable for processing by Credit Control Administrator
• Attend to crunching of funds to applicable accounts on request
• Attend to rebate calculations and billing for specific clients
• Record communication/interaction with client on CMS
• Identify overdue accounts
• Prepare and send reminders to clients as required
• Prepare 14-day letter for partner approval
• Send 14-day letter to client
• Identify accounts to be handed over
• Alert partner that account is past overdue date
• Follow up on handover instructions
• Provide handover pack to relevant attorneys for collection
• Attend to consolidated billing for specific accounts
• Finalize pre-bills for specific consolidated accounts
• Attend to month-end tasks
• Check outstanding bank deposit statements to finalize payments received
• Ensure all special statements (SP statement) are sent to clients within the first four working days of the month
• Build relationships with clients, Partners, and staff members

E-B Billing Master Maintenance

• Maintain e-billing client list
• Ensure new e-billing accounts are added to the list
• Ensure information to new clients is allocated
• Ensure name of portal and website address is linked to client
• Maintain password document
• Ensure passwords are updated upon change/when necessary

SKILLS & EXPERIENCE

• Grade 12 or equivalent
• Diploma in Bookkeeping, Accounting, Credit Management Part 2 & 3 OR relevant qualification
• Minimum 2 years relevant experience
• MS Office: Outlook, Word, Excel
• E-billing knowledge (advantageous)
• Legal firm accounting experience an advantage
• Serengeti
• Tymetrix
• Onit
• Counsellink
• Ariba

SoluGrowth