Job Description

Main purpose of the job:

• To administer, maintain and coordinate the logistical aspects of clinical trials according to good clinical practice, and standard operating procedures while providing best practice patient care and assessments to trial participants

Location:

• Chris Hani Baragwanath Academic Hospital, Soweto - Johannesburg

Key performance areas:Recruitment and screening

• Ensure that all participants are being screen by doing rounds at appropriate site location
• Screen patient files and identify potential participants for clinical trial/studies
• Enroll participants by educating them about the study and obtain informed consent according to SOPs
• Ensure that employee that are providing participants with correct study specific information and ensure that GCP and ICF procedures are correctly followed
• Complete relevant study documentation/questionnaires and checklists on a daily basis during enrolment procedure

Sample Collection

• Draw the necessary Bloods (infant, cord, maternal) and swabs/aspirates (naso-pharyngeal, oro-pharyngeal, vaginal, rectal) from participants/patients and send samples or specimens to laboratory in accordance with study SOPs
• Explain and guide participants through the self-sample collection process (vaginal and rectal swabbing), ensuring adherence to the procedures outlined in the study protocol
• Store and deliver swabs and blood samples to the local lab
• Collect isolates from the local NHLS laboratory
• Report any abnormality to Study/Team Coordinator within 3 hours of event occurrence
• Prepare sample collection packs (Maternal packs, vaginal swabs, blood sample holders, etc.) on a daily basis and ensure that the correct packs are used to collect the specimens

Administration

• Collect required data from participant medical records for each enrolment
• Record and maintain recruitment plans, including screening and enrolment logs on a daily basis
• Complete and file all relevant documentation (CRFs, source documents, etc.) in patient files
• Quality control clinical record forms, before submitting to QC
• Report on stats of participants recruited on a daily basis
• Attend to data queries and resolve them accordingly
• Make sure that all the NHLS results have been received and captured in the database

Customer Service

• Ensure all customer interaction (Both internal and external customers) is of the highest professional level
• Build and maintain authentic relationships with all stakeholders ensuring that all interactions are professional

Effective self-management and performance ownership

• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership for driving own career development by participating in ongoing training and development activities such as workshops, forums, conferences, etc.

Vehicle care and maintenance

• Keep the Wits-VIDA vehicle clean and carry out the necessary checks

Driving and delivery

• Liaise with management for daily transport schedule
• Confirm that patients have their files prior to being transported
• Transport patients safely to and from destinations
• Transport Wits-VIDA staff for home visit purposes
• Collect and deliver documents and/or goods safely
• Complete relevant vehicle usage forms in accordance with policy
• Obey traffic rules at all times
• Provide any other ad hoc Driver duties as assigned by management

Required minimum education and training:

• Enrolled Nurse Certificate (2 years)
• Valid drivers license (Code B)

Required minimum work experience:

• Minimum 1 year nursing experience in clinical trials

Professional body registration:

• Registration with the South African Nursing Council (SANC)

Desirable additional education, work experience and personal abilities:

• Certification in Good Clinical Practice (GCP)
• Experience working in a research and Paediatric environment (1 year)
• Ordered and systematic with strict compliance to protocols
• Tactful, respectful and maintain confidentiality
• Good administrative skills together with working knowledge of Microsoft Office
• Pro-active and adaptable
• Able to work under pressure and adhere to deadlines
• Self-motivated, able to work independently and as part of a multidisciplinary team

Demands of the job:

• Able to work under pressure, meticulous
• Overtime, speed and accuracy
• Ability to travel between various sites

Communications and relationships:

• Communicate effectively with the Research Team and all other VIDA staff
• Liaise with patients, caregivers, laboratories, social workers (referrals) and other Department of Health staff

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 27 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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