Job Description

Our client in the Property Management industry is currently looking for an Estate Manager, in Fourways, Johannesburg.Responsibilities:

• Site Inspection:
• Cleanliness of entrances, guardhouses, office, storerooms, staff facilities, refuse areas, garden areas, pathways and driveways
• Maintenance and servicing of buildings, grounds, movable and immovable common property
• Maintaining filed records of contracts, work carried out, and a record for all service and maintenance visits
• Ensuring quotes are received from reputable service providers for approval by scheme executives
• Ensuring payments to service providers are made, and made only upon satisfactory completion of works
• Supervision:
• Supervision of contractors and ensuring that all body corporate employees are present and carrying out their duties
• Monitoring estate security operations:
• Ensuring security guards are performing duties as per the service level agreement held with the security company
• Ensuring security systems, including electric fencing, CCTV and access control systems are fully operational
• Liaising promptly with security guarding and systems providers as and when problems arise
• Coordinating submission of access and movement control forms for new residents, sending new residents an information pack, and updating communications databases and intercom systems accordingly
• Administration:
• Maintaining a current record of all owners and tenants
• Sending email and SMS communications to all owners/residents regarding important matters impacting the scheme.
• Enforcement of the scheme's Conduct Rules.
• Responding to and acting upon complaints or concerns received from owners/residents.
• Attending meetings of the board of the Scheme Executives, and preparation of agendas and compilation of minutes for such meetings.

• Grade 12 High School/Matric.
• Degree or Diploma in Project Management studies (or related field) is advantageous.
• Building Management and Project Management knowledge and experience.
• Property Industry background.
• Good interpersonal skills:
• Good understanding of people.
• Boardroom ability and professional presentation:
• This is key for engaging in AGMs, etc.
• Legal understanding/Legislation:
• Sectional Title Management Act (basic understanding of the legal requirements of the Act concerning managing of Estates)
• CSOS procedures and understanding of property acts.

• R25 000 R40 000 per month.

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