Job Description

Esates AssistantResponsible for contributing to the efficient functioning of the division by providing support and
fulfilling functions of routine nature.Estates OfficerContribute to the efficient functioning of the Division by independently completing tasks.
Key Responsibility AreasEstates AssistantPrepare lease agreements and ancillary documentation for approval and draft
agreements, indemnities, and undertakings.
Draft agreements, indemnities, undertakings, and correspondence.
Attend to rental submissions such as assessments, revisions, and preparation of
termination advice for signature.
Prepare accounts for various costs and Council Rentals.
Attend to counter and telephone queries.
Undertake administrative duties such as capturing of data and general office functions
e.g. answering telephones and maintaining diaries and records.
Undertake the filing of documents and control the issue and receipt of files.
Undertake investigations and assimilate the information as required including the
drafting of estimates.Estates OfficerContribute to the efficient functioning of the division.
Implement decisions of council and committees.
Comply with council and departmental policies and procedures.
Comply with statute law and subsidiary legislation.
Investigate the lease of council-owned property and assist with the administration of
leases.
Attend to the allocation of land or premises for Municipal use.
Prepare documents, reports, and requisitions for approval.
Arrange/attend meetings, record proceedings and implement decisions.
Prepare rental/termination/abatement advises for signature and prepare ancillary
documentation.
Assess rentals for approval, undertake rental revisions.
Attend to arrear rentals, negotiations, servicing of notices and instruct for legal action.
Prepare and maintain diary systems, records, registers, schedules, and procedures.
CompetenciesInfluencing.
Technical Communication.
Technology Usage.
Information Measuring and Monitoring.
Client Orientation and Customer Focus.
Service Delivery Orientation.
Action Orientation.
Resilience.
Learning Orientation.
Team Orientation.Essential RequirementsEstates AssistantGrade 12 (NQF Level 4) or equivalent and a certificate in the Real Estate or Property
Management or Built Environment (e.g. Town Planning or Housing) or Administration field or
any other related and equivalent certificate.
Valid motor vehicle driving license.
2 Years relevant experience.
Computer Literacy.Estates OfficerGrade 12 (NQF Level 4) or equivalent and a certificate in the Real Estate or Property
Management or Built Environment (e.g. Town Planning or Housing) or Administration
field or any other related and equivalent certificate.
Valid motor vehicle driving license.
3 years relevant experience
Computer Literacy.
Preferred RequirementsEstates AssistantTertiary qualification (NQF Level 6) in the Real Estate or Property Management or Built
Environment (e.g. Town Planning or Housing) or Administration field or any other related
and equivalent qualification.
3 Years relevant experience.Estates OfficerTertiary qualification (NQF Level 6) in the Real Estate or Property Management or Built
Environment (e.g. Town Planning or Housing) or Administration field or any other related
and equivalent qualification.
4 Years relevant experience.
Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances n/a
Pension Fund Yes
Remuneration Estates Assistant TK 07 (R 208 686.56 / R 270 896.51) Estates Officer TK09 (R 264 549.62 / R 343 387.13)
13th Cheque Yes
Contact Name Human Capital
Contact Telephone 031 311 1622

eThekwini Municipality