Job Description

Estates OfficerContribute to the efficient functioning of the Division by independently completing tasks.Senior Estates OfficerEnsure that all land records of the Council are efficiently and effectively administered in accordance with the relevant Departmental manuals of procedure.
Key Responsibility AreasEstates OfficerProcess registration of Certificates of Registered Title and Certificates of Consolidated Title in respect of Council property.
Responsible for calculation of interest and preparation of vouchers for payment of legal costs, rates and fees.
Perform duties in compliance with relevant departmental manuals to give effect to conveyancing procedures.
Conduct research prior to preparation of consents, waivers, and other documentation for signature by Senior Manager (Property Transactions).
Ensure that clerical procedures in respect of the administration of the City Councils land records.
Carry out inspections for cleanliness/bush clearance of Council owned properties.
Prepare requisitions for bush clearing of Municipal vacant land.
Conduct property related research initiated by the Public, Councillors, Heads of Department and Municipal Manager and other departments and thereafter prepare property reports.
Referencing of incoming mail counter/telephone queries, marking of file references on block plans.
Provide a general and administrative service to property transactions.
Co-ordinate and process land applications related to the release of Council land and rights.
Responsible for maintaining the existing manual plan records and recording new applications.
Prepare manual and electronic cadastral records for various land transactions.
Provide access to land transaction information to all relevant Council Departments.Senior Estates OfficerCheck technical accuracy and compliance with relevant statutes, regulations, and procedure on all property.
Prepare consents, waivers, vouchers, and other documentation for signature by Senior Manager (Property Transactions).
Provide technical and procedural advice to Estates Officers.
Process applications for the removal of restrictive conditions.
Ensure that the land records of the Council are efficiently and effectively performed.
Deputise in the absence of the Chief Estates Officer.
Process registrations of Certificates of Registered Titles and Certificates of Consolidated Titles.
Undertake consultative functions with other departments relative to updating/initiating of computer programmes for division records.
Process requests from the entire department for ownership details from the Deeds Registry Office.CompetenciesInfluencing.
Technical Communication.
Technology Usage.
Information Measuring and Monitoring.
Service Delivery Orientation.
Client Orientation and Customer Focus.
Action Orientation.
Resilience.
Problem Solving.
Change Readiness.
Team Orientation.
Essential RequirementsEstates OfficerGrade 12 (NQF Level 4) or equivalent and a certificate in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field.
Valid motor vehicle driving license.
3 years relevant experience
Computer Literacy.Senior Estates OfficerTertiary qualification (NQF Level 6) in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field.
Valid motor vehicle driving license.
4 Years relevant experience.
Computer Literacy.
Preferred RequirementsEstates OfficerTertiary qualification (NQF Level 6) in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field.
4 Years relevant experience.Senior Estates OfficerTertiary qualification (NQF Level 6) in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field
5 Years relevant experience.
Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration TK 09(R264 549.62/R343 387.13) and TK11 (R351 622.62/R456 424.96)
13th Cheque Yes
Contact Name HC Finance
Contact Telephone 0313227305

eThekwini Municipality