Job Description

Event Planning Executive - Cape TownFull job descriptionJob Number 24162415Job Category Food and Beverage & CulinaryLocation The Westin Cape Town, Convention Square, Cape Town, South Africa, South Africa VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPOSITION SUMMARYReporting to the Director of Events Planning, the successful incumbent will respond to client enquiries regarding group accommodation, conferences and exhibitions inclusive of telephonic and email enquiries as well as provide and maintain the quality and standards of the Westin Cape Town within a pressurized environment and in accordance with Marriott International Hotels Policies and Procedures.What We offer:Market related salaryLearning and development opportunities through online platforms, on the job trainings and classroom-based coursesDiscounts on hotel rooms, food and beverage and spa in Marriott International portfolioWellbeing activities and sustainability initiatives through the Take Care and 360xc2xb0 programsOn Property Cafxc3xa9Medical Aid CompanyProvident Fund Company BenefitsAssociate Uniform and Laundry service thereofEmployee Well-being Programme Required Experience & Qualifications:A recognised qualification in Event Management / Hotel Management preferableMinimum two years group booking and eventing experienceExtensive reservations/banqueting sales experienceProfessional telephone, communication and email etiquettePeople centric with a strong focus on the Guest experienceAbility to work within a pressurized environmentAbility to work within a pressurized environmentExtensive working knowledge of Fidelio Opera/ Sales & CateringProfessional and pleasant dispositionStrong leadership and interpersonal skills essentialStrong planning and organizing skills to meet deadlines with regards to operational requirements essentialStrong and effective communication, problem solving and decision making skills at all levels essentialOpera systems knowledgeAbility to use Initiative and be proactive and self-motivatedProficient in Microsoft Office PackageAbility to use Initiative and be proactive and self-drivenAbility to work without supervision and within a teamAttention to detail pertaining to area of responsibilityRequired to work as per operational requirementsKey Responsibilities:Complete all daily duties as set out in departmental duties and requirements.Perform and administrative function pertaining to sourcing quotations, contracts / pro forma invoices and ensure that confirmation and deposits are received according to contract specifications and liaising with independent suppliers when necessary based on the clients requirements inclusive of technical companies, translation facilities, dxc3xa9cor companies, entertainment, exhibition stand builders etc.Liaise directly with relevant departments within the hotel to obtain rates and to ensure that all parties are aware of forthcoming events.Ensure that all quotations are followed up on a regular basis in order to ensure maximum usage of the conference facilities.Liaise with the client and attend on site meetings in order to discuss the events.Compile function sheets for distribution and ensure relevant details are obtained from the client advising and assisting them if necessary.Participate in meetings with the operations team to discuss the forthcoming events to ensure a smooth handover.Attend to any queries from the client during the event should the operations team require assistance.Follow up post conference to ensure customer satisfaction.Liaise with relevant departments pertaining to function accounts and ensure that the client is in receipt of necessary documentation.Conduct telemarketing to follow up on new business / current clients.Posting & reconciling of charges related to the group/event and ensure accounts are closed timeously. Commission & Bonvoy point administration Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.#LI-OnsiteAt Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brands unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. Be where you can do your best work, begin your purpose, belong to an amazing globalteam, and become the best version of you.

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