Job Description

An opportunity exists in the Marketing and Communications Division of Mazars, an international professional services firm, based at Forvis Mazars House in beautiful Century City, Cape Town.Purpose:We are looking for a suitably qualified candidate who is extremely accurate, detailed orientated, creative with strong administrative and organizational skills. You will require a combination of focus and flexibility as well as a willingness to play a pro-active and communicative role by providing administrative support to the Marketing & Events Department.You must be a team player and can operate in a high-pressure environment.Your duties include meeting with vendors at the venue location to help with set-up, running errands for supplies and decorations and working with staff to ensure the completion of a successful event.
Duties and ResponsibilitiesKey responsibilities:

• Event co-ordination for all external and internal events for Cape Town office and National office.
• Co-ordination of the Auditorium hire, promotional items, stock control and communications.
• Provide support to relevant team members within your department and/or other departments when required.
• Assist in conceptualizing and organizing all events and conferences from start to finish according to requirements, target audience and objectives.
• Sticking to event budget and managing all subsequent documentation and payments.
• Sourcing new venues and ideas for events.
• Dealing with sponsors, suppliers and venues.
• External and internal client interaction.

• Diploma/Certificate or equivalent
• Minimum of 2-3 years experience in a Marketing and Events coordination role
• Excellent proficiency in MS Office (Word, Excel, PowerPoint, Forms, Teams) and Canva
• Knowledge of travel and accommodation arrangements (local and international)
• Experience in database management system
• Knowledge of office management systems
• Ability to manage multiple projects/deliverables
• Excellent communication skills (both written & verbal)
• Negotiating skills
• Problem-solving skills
• Ability to cope well under pressure-Handling and delivering jobs with tight deadlines
• Own vehicle
• High energy and positive personality
• Creativity, time management, organisation, problem solving, attention to detail and budgeting are key to this role.
• Be able to work flexible hours when required

Forvis Mazars