Job Description

Job Summary: The Events Coordinator is responsible for planning, organizing, and executing a variety of events, including corporate functions, conferences, weddings, and special events. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. This role requires strong communication skills, budget management, and the ability to ensure client satisfaction.Requirements:

• Event Planning and Coordination:

• Plan, organize, and coordinate various events from conception to completion.
• Develop detailed event plans, including timelines, budgets, and task lists.
• Manage event logistics, including venue selection, catering, audio-visual equipment, and transportation.
• Client Relations:

• Serve as the primary point of contact for clients, ensuring their needs and expectations are met.
• Maintain professional service to ensure customer satisfaction and foster client loyalty.
• Conduct client meetings, site inspections, and open day viewings.
• Budget Management:

• Develop and manage event budgets, ensuring all expenses are tracked and within budget.
• Negotiate contracts with vendors, suppliers, and service providers to achieve cost savings.
• Vendor and Supplier Management:

• Coordinate with vendors and suppliers to ensure timely delivery of services and products.
• Maintain strong relationships with caterers, decorators, DJs, and other service providers.
• Oversee the setup and breakdown of event venues.
• Marketing and Promotion:

• Promote events through social media platforms, including Facebook, Instagram, and LinkedIn.
• Update and manage the company's online presence and event listings.
• Develop marketing materials and promotional campaigns to increase event attendance.
• Onsite Event Management:

• Oversee the execution of events, ensuring all activities run smoothly.
• Manage event staff, volunteers, and interns to ensure they perform their duties effectively.
• Address any issues or emergencies that arise during events promptly and professionally.
• Post-Event Activities:

• Conduct post-event evaluations to gather feedback and assess the event's success.
• Prepare and present post-event reports, including financial summaries and attendee feedback.
• Identify areas for improvement and implement changes for future events.

• Bachelors degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum of 3-5 years of experience in event planning and coordination.
• Proven track record of successfully managing large-scale events.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and budget management skills.
• Proficiency with event management software and tools.
• Strong written and verbal communication skills.
• Ability to work well under pressure and meet tight deadlines.
• Creative and detail-oriented mindset.
• Proficient in Microsoft Office Suite and social media platforms.

• Experience in coordinating corporate events and functions.
• Knowledge of marketing and promotional strategies for events.
• Familiarity with audio-visual equipment and event technology.

• Event Management
• Project Management
• Organizational Effectiveness
• Attention to Detail
• Communication Skills
• Budget Management
• Vendor Relations
• Customer Service
• Marketing and Promotion
• Social Media Management

Edge Executive