Job Description

Job Purpose

The Events Coordinator will be responsible for the seamless planning, coordination and execution of high-impact events, supporting the full lifecycle of events that drive engagement, enhance brand presence and create memorable experiences for customers, stakeholders, and partners.

Key Performance Areas

Understand the events and entertainment objectives for the year and co-ordinate plans to assist the department in delivering objectives and remaining competitive Have an up-to-date understanding of product offerings and provide recommendations to ensure the product offering remains relevant Ensure that all events adhere to gambling regulations, ensuring compliance with any relevant laws, rules and industry standards Coordinate & facilitate multiple events simultaneously, balancing priorities and meeting deadlines Update and track the events calendar Work closely with management to plan and execute a range of key events across the country Collaborate and support various departments and teams to ensure that events run smoothly and meets the objectives outlined Administer the entire event set-up process to ensure that all logistics, equipment and materials are in place Co-ordinate sponsorships and brand awareness for all events activities Support the development and tracking of budgets and spend; detailing budget plans, obtaining quotes and ensuring costs are kept within limits Ensure all event budgets are signed off by the appropriate stakeholders before the event and shared with the accounts team Communicate with suppliers / contractors with regards requirements for specific events / entertainment, leveraging relationships to optimise the event within the set budget Process PO and invoices via IFS Handle conflict and provide solutions regarding any event logistics and operational functions until resolution Keep management updated with regards progress, and where necessary escalate unresolved issues Maintain excellent working relations with all key stakeholders to build and retain integral working relations Load supplier contracts; reviews of drafts and final contracts on relevant system Provide aide-memoire and/or tickets to guest prior to events Facilitate regular meetings and ongoing communication between various internal and external parties involved in the event, including vendors, agencies, and other stakeholders Conduct site visits prior to each event to assess venues, understand logistics, and ensure that the location will meet the event's needs Facilitate the distribution of tickets for various sport events and concerts Draw reports on event performances and provide feedback via Event recon/ Report Complete post-event analysis and reports that document the overall success of the event

Qualification

Marketing/Hospitality Diploma

Experience

3-5 years' experience in an administrative function within a marketing/events environment Experience in events dealing with vendors & VIP clients

Skills and Knowledge

Organising and Coordinating Resources Collecting Information (Sourcing, checking, documenting) Following Procedures Problem-Solving Assuring Quality Initiating Action Managing customer and stakeholder relationships Managing Deadlines Conformance to Internal Standards Sun International Structure and Channels Marketing Services Procedures Communication skills - written and verbal Computer Literacy (MS Office / Peoplesoft) IFS (Purchase requisitions) Professionalism and Image Clerical Administrative functions * Proficiency in MS Office