Job Description

Provide administrative support to senior executives of leading reputable company.Essential pre-requisites

• Matric (Grade 12)
• A

degree or degree in Business Administration, Communications or related field

• Minimum 7+ years experience working with senior executives, media industry experience is advantageous
• Proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.

• Advanced skills MS Office, Excel, PowerPoint, Outlook
• Proficiency in Apple/macOS is an advantage
• Proven ability to use a variety of multimedia communication tools

• Self-directing ability - show initiative, identify challenging areas and solve
• Project management - ability to multitask and prioritize tasks effectively
• Outstanding Microsoft skills
• Proficiency in Apple/macOS
• Strong verbal and written communication skills

• Excellent time management skills
• Developed organizational/interpersonal skills
• Ability to work within a team and independently
• Attention to detail and problem-solving skills
• High level of discretion and confidentiality.
• Able to take instruction and work independently to ensure tasks are completed on time, every time.
• Develop and maintain authentic relationships based on credibility and trust.
• Have excellent time management skills Prioritise between conflicting interests and deliverables.
• Cope with and respond effectively to stress.
• Be willing to travel.
• Duties:
• Schedule and manage the diaries of some of the executive team members.
• Manage information flow in a timely and accurate manner.
• Maintain confidentiality and ensure the security of sensitive information.
• Consolidate and review management reports on a regular basis as per Group requirements
• Planning and coordinating meetings and workshops
• Prepare meeting agenda and packs.
• Take minutes of meetings when required and keep records. Follow up on action items and ensure timely completion.
• Develop and design presentations for executive meetings (internal and external), ensuring they are visually appealing and convey the necessary information effectively.
• Working with leadership to deliver, monitor and communicate progress towards goals
• Provide support, coordination and follow up on a variety of projects
• Responding to inquiries on behalf of the executive team.
• Upkeep of tasks lists
• Manage various SLAs regarding service delivery
• Ability to conduct research
• Oversee/ Coordinate strategic business initiatives from ideation to implementation
• Implement and manage group-wide initiatives and programs.
• PowerPoint presentations
• Collate information from various members to create monthly Exco Reports and Quarterly Board Reports with assistance from the Intelligence team, in accordance with Group requirements.
• Screen and direct phone calls and distribute correspondence
• Handle travel and accommodation arrangements both local and international including itineraries
• Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality.

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