Job Description

We are seeking a dynamic and highly organized Executive Assistant to support the CEO and potentially another senior partner.This position will involve managing a wide range of administrative, operational, and organizational tasks in a fast-paced, global environment.The ideal candidate will excel at handling complex calendars, coordinating travel, supporting office management, and contributing to various internal projects.Reports to: CEO (primary) and potentially another senior partnerLocation: Johannesburg (preferred - Onsite), Cape Town (optional)Industry: Global Business (Various Sectors)Schedule: Monday Fridays, (in-office)Salary: Market related and commensurate with experienceRequirementsDiary and Calendar Management:

• Manage personal and business calendars for the CEO and senior leadership team, ensuring timely scheduling of meetings, deadlines, and events.
• Coordinate travel schedules and logistics for international travel.

Office and Facilities Management (Johannesburg-based):

• Oversee the operations of the Johannesburg office and company/personal apartments in Morningside.
• Maintain smooth day-to-day office operations, including liaising with service providers and ensuring all necessary supplies are in place.

Project and Relationship Management:

• Provide support in managing internal projects, ensuring deadlines are met and key stakeholders are updated.
• Build and maintain positive relationships with both internal teams and external stakeholders (clients, partners, vendors, etc.).

Communication & Administration:

• Efficiently manage emails and communication channels on behalf of the CEO and senior leadership team.
• Draft and proofread business correspondence, reports, and presentations.
• Maintain filing systems, databases, and financial records as needed.
• Assist with monthly reports and financial tracking.

Travel Coordination:

• Coordinate all travel arrangements, including flights, accommodation, and transport, ensuring smooth logistics for the senior leadership team.

Other Support:

• Provide ad-hoc support for additional requests from the CEO and senior leadership as needed, ensuring all tasks are handled with discretion and confidentiality.

Qualifications & Experience:

• At least 5 years of experience in an Executive Assistant or Personal Assistant role, supporting senior leadership.
• BCom in Business Management or related qualification
• Valid drivers license and own vehicle.
• Strong proficiency in Microsoft Office Suite (especially Excel), and familiarity with CRM platforms.
• Experience in a global, fast-paced environment is a plus.

Skills:

• Strong organizational and multitasking abilities with the capacity to prioritize effectively.
• Exceptional communication skills with the ability to manage diverse stakeholders.
• Analytical skills, including data management and report generation.
• Creative skills for supporting marketing efforts, presentations, and content creation.
• Strong problem-solving skills and resourcefulness in handling various tasks and challenges.

Language Proficiency:

• Proficiency in English, Afrikaans, and German is preferred to effectively communicate across the global team.

Attributes:

• Proactive, adaptable, and able to work independently.
• High level of professionalism and confidentiality.
• Strong project management skills with a focus on results.
• Ability to remain calm and effective under pressure.
• Team player with a collaborative approach to work.

Environment:

• Fast-paced, dynamic work environment with a global reach.
• High volume of international travel; flexibility is essential.
• English, German, and Afrikaans are the primary languages within the company.
• Value-based culture with a focus on proactivity, respect, revolution, positivity, and commitment.

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