Job Description

Closing Date 2025/03/24
Reference Number SAA250314-1
Job Title Executive Assistant
Division CEO Office
Business Unit CEO Office
Job Type Permanent
Location - Country South Africa
Location - Province Gauteng
Location - Town / City Kempton Park
Job PurposeThe Executive Assistant role is responsible for handling a wide range of administrative and executive support related tasks. The incumbent is expected to work independently in anticipation of the executivexe2x80x99s role requirements to achieve the relevant objectives. The role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.The Executive Assistant will contribute to the optimization of the executivexe2x80x99s office by recommending improvements in processes, procedures and systems.Principal Accountabilities

• Interface internally with departments and represent the CEOxe2x80x99s office in an effective and professional manner; this includes interacting with SAA executive, management, and Board members
• Create strong networks throughout SAA to ensure the effective flow of information to and from the CEOxe2x80x99s office
• Promote SAAxe2x80x99s brand through upholding a consistent high standard of professional communication with all stakeholders
• Ensures smooth communication between the CEO's office and internal departments while maintaining credibility, trust and support with senior management
• Efficiently resolve enquiries/ complaints within parameters directed to the office drawing from specialized knowledge and escalate where necessary
• Effectively manage the CEOxe2x80x99s diary whilst maintaining stakeholder relationships by ensuring integrity and professional conduct through communications
• Effectively communicate on complex level of correspondence on behalf of the CEO to various stakeholders
• Perform personal errands for the CEO as and when required
• Screen calls to ensure that all non-essential calls are rerouted to appropriate staff members and take messages where necessary
• Manage and ensure that the filing system is kept up to date and that information is easily accessible and accurately archived when appropriate
• Prepare a variety of high-quality strategic documentation (including reports, written agreements, letters, presentations, executive packs) with utmost confidentiality
• Reconcile all project deliverables in relation to governance processes, financial implications etc.
• Lives and role models SAA values

Qualifications & Experience

• Grade 12/Matric or equivalent at NQF level 4
• Secretarial or Business Management diploma at NQF level 6
• Relevant Bachelorxe2x80x99s degree will be an advantage
• At least 5 years previous experience in an executive assistant capacity

Knowledge and Skills

• Corporate governance
• Business and management principles
• Legislative frameworks; including PFMA
• Advanced MS Office (PowerPoint, word, excel)
• Business acumen
• Project management
• Organizing and prioritizing skills
• Networking skills
• Problem solving skills
• Researching skills
• Excellent communication skills (verbal and written)
• Interpersonal skills
• Time management
• Attention to detail
• Stakeholder management

Attributes

• Building alliances
• Resilient
• Proactive collaboration
• Brand orientation
• Confidentiality
• Professionalism
• Emotional intelligence
• Solution-oriented
• Adaptable

Additional InformationSAA is using an online recruitment tool. Applicants are required to complete an individual registration profile capturing essential personal and career selection criteria. Applicants must please note that they only need to complete the online registration once and thereafter they can update their online profiles as and when necessary.PLEASE NOTE: The onus are on applicants to ensure all mandatory fields are completed. Incomplete online profiles will be disqualified from the application process. Online profiles are used for screening and shortlisting purposes. A CV is only for verification and record keeping purposes. Applicants need to ensure that their online profiles are completed with correct and current information. Incomplete sections can disqualify applicants from the screening and selection process.This applies to all internal and external applicants.

South African Airways