Job Description

Requirements:

• Formal Executive Assistant Training
• Tertiary Degree/ Diploma beneficial
• 3 years experience as an Executive Assistant for Top level executives
• Ability to engage in all aspects of the business as a representative of the MD and CEO
• Must live in the Centurion, Midrand or Pretoria East area
• Valid Drivers license and own transport
• Excellent communication skills
• Minute taking skills
• Computer literate
• High level of attention to detail
• Problem solving skills

Skills:

• Executive Support Experience
• Administration
• Organisation and Clerical Skills
• Clear Communication Skills
• Initiative
• Time-Management
• Workload Management
• Discretion and Confidentiality
• Multitasking
• Professionalism
• Scheduling and Planning
• Microsoft Office
• Strong Attention to Detail
• Confidence
• Flexibility
• Self-Motivation
• Team-Oriented
• Persistence

Responsibilities:

• Organise and schedule meetings
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings
• Maintain office correspondence
• Perform reception duties such as answering phones where necessary
• Manage the diaries and schedules of senior management
• Liaise with clients and business guests
• Organise media appearances and events
• Manage internal projects and follow-up with team members where required
• Maintain a strong working relationship with other departments
• Liaise with other staff members on behalf of senior management
• Prepare and deliver monthly reports
• Preparing PowerPoint presentations and Excel documents as required
• Printing and binding presentations
• Travel Coordination including the booking of flights, accommodation, transfers, and submission of applications for visas
• Monthly management of travel and expenses processes
• General administrative support which includes producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.
• Answering team phones when they are not able to, taking messages and responding where necessary
• Responding to and following up on emails and delegating if necessary
• Organising team events as required
• Ad hoc project work

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

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