Job Description

Job Title: Executive Assistant
Job Type: Full-time, Remote, OffshoreAbout Our Client:
Our client is a leading provider of large-format, luxury short-term rentals nationwide. Their unique focus on offering world-class accommodations to discerning groups of travelers in premier destinations, combined with a tech-enabled, data-driven business strategy, has allowed them to carve out a distinct position within the rapidly evolving and highly competitive luxury vacation rental industry.General Overview:
The Executive Assistant will provide high-level executive, administrative, and developmental support to the co-owners/CEOs of the company. The ideal candidate is a dynamic, critical thinker with exceptional attention to detail, thriving in a fast-paced and high-pressure environment. This role requires someone who is flexible, adaptable, and resourceful, able to handle undefined tasks and think on their feet. This is a great opportunity to work closely with a passionate, straightforward, and fast-paced CEO.Essential Functions:Provide executive support to the co-owners/CEOs, ensuring efficient operations and communication.Manage complex scheduling, including travel bookings and calendar coordination.Assist with email management and organizational tasks for the co-owners.Track and manage monthly expense reporting for the CEO.Conduct detailed research and manage undefined or complex tasks with minimal direction.Handle inbound calls, coordinate with vendors, and manage scheduling for various stakeholders.Use GSuite for administrative tasks such as communication and document management.Utilize Asana for project management and task tracking.Assist with investor relations, including preparing memos and other communications.Coordinate and oversee real estate and construction-related administrative tasks.Manage scheduling for interviews and the recruitment process.Assist with onboarding and training new team members.Coordinate and manage special projects or programs as needed (e.g., internships, events).Perform additional administrative tasks as required.Required Skills & Qualifications:Strong business English communication skills (C1 level).Experience with CRM platforms such as Asana, Expensify, and GSuite.Exceptional research skills and the ability to manage complex tasks independently.Ability to handle high-volume inbound and outbound calls for team and vendor coordination.A background in real estate or construction management is strongly preferred.At least 1-2 years of experience in an administrative role, preferably supporting senior executives.High degree of professionalism, discretion, and confidentiality.Ability to adapt to a fast-paced environment while managing multiple priorities.Proactive problem-solving approach with strong critical thinking skills.Ability to become a notary (if not already).Strong planning, time management, and organizational skills.Preferred Qualifications:Experience in real estate and construction industries.Prior experience supporting a CEO or executive leadership team in a fast-paced environment.

Somewhere