Job Description

REQUIREMENTS

• Matric, bachelors degree in business administration, Communications, or related field preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in G Suite and other relevant software.
• Ability to multitask and prioritize effectively.
• High level of attention to detail and accuracy.
• Professional demeanour and strong interpersonal skills.
• Ability to work independently and handle confidential information with integrity.
• Flexibility and adaptability in a dynamic work environment.

Unique Requirements

• High Availability: Must be available 16 hours a day for approximately 20% of the year and 12 hours a day for 30% of the year. The remaining time offers more flexibility.
• Fast-Paced Adaptability: Ability to thrive in a high-energy environment with a Managing Director who excels in networking, deal structuring, and business development. The ideal candidate will be adept at handling rapid changes and seizing opportunities as they arise.
• Proactive Approach: Must be able to anticipate needs and act swiftly. This role requires a proactive mindset and the ability to react quickly and efficiently.

DUTIES

• Provide comprehensive administrative support to the Managing Director, including managing calendars, emails, and phone calls.
• Arrange and coordinate meetings, appointments, and travel plans
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, review, and send communications on behalf of the Managing Director.
• Serve as the primary point of contact for internal and external parties.
• Prepare, edit, and distribute documents, reports, and presentations.
• Maintain accurate and organized filing systems.
• Assist in the planning and execution of special projects.
• Track project timelines and ensure deadlines are met.
• Organize and coordinate company events, conferences, and social gatherings.
• Handle sensitive information with the utmost confidentiality and discretion.
• Oversee office supplies and equipment.
• Ensure the executive office is well-maintained and runs smoothly.

Salary: R negotiable dependent on experienceJoin us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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