Job Description

xc2xb7 Minimum of 3-year relevant Degree/ National Diploma is essentialxc2xb7 5-8 years of experience in an executive assistant role or professional business management role in the C-suite.
xc2xb7 Project management experience would be an advantage.
xc2xb7 Financial services experience would be an advantage.Provide office co-ordination and management for the executives office, including planning and coordinating the daily functioning of the offices.
xc2xb7 Proactive diary management, prioritisation and support, ensuring that key meetings are scheduled, prioritised and adequately prepared for.
xc2xb7 Manage all the office administration and logistics required for the executives including planning and coordinating travel, accommodation and meetings management (venues, parking, catering, equipment, and other meeting requirements)
xc2xb7 Manage executive office expenses within budget and execution of the expenses administration processes.
xc2xb7 Manage the executive office administration, records keeping and filing systems by applying the documents management policies of the organisation.
Executive Business Management
xc2xb7 Oversee and deliver on strategic projects and initiatives in the offices of the executives.
xc2xb7 Preparation, collation and circulation of documentation for relevant meetings. This includes agendas, meeting packs, presentations minutes, action logs, and ad hoc items).
xc2xb7 Compile accurate minutes at all meetings as required by the executives in accordance with the administration standards in place required. Also ensuring that all decisions at meetings are accurately and appropriately recorded in the minutes and are actioned to relevant employees or stakeholders, as and when required.
xc2xb7 Compile accurate action logs proactively coordinating and following up on action items arising from meetings and decisions taken in the offices of the executives.
xc2xb7 Be the primary point of contact and liaison for internal and external stakeholders on behalf of the executives, including coordinating and arranging all stakeholder engagements as required by the executives.
xc2xb7 Conduct business research and data analytics as required by the offices of the executives.
xc2xb7 Develop and deliver management information systems (MIS) required to effectively monitor and manage the functions and portfolios of the executives.
xc2xb7 Assist the executives with the preparation of various reports for the Company committees and structures meetings.xc2xb7 Utmost discretion and professionalism
xc2xb7 Team leadership and orientation with ability to motivate others towards performance.
xc2xb7 Excellent communication skills (verbal and written)
xc2xb7 Strong facilitation & presentation skills
xc2xb7 Ability to integrate strategy and operational components into cohesive execution plans and follow-through.
xc2xb7 Data Analytical skills
xc2xb7 Strong planning and organising skills.
xc2xb7 Proficient in relationship building and management (stakeholder management)
xc2xb7 Ability to work independently and hands-on
xc2xb7 Cross-functional (matrix) collaboration skills
xc2xb7 Ability to build credibility and trust
xc2xb7 Ability to analyse problems and make decisions
xc2xb7 Ability to work under pressure
xc2xb7 Diligent and with excellent attention to detail
xc2xb7 Good interpersonal skills
xc2xb7 General business processes management (define, develop, execute, and optimise)
xc2xb7 Drivers license and own transport

ExecutivePlacements.com