Job Description

Main purpose of the job:

• To work closely with and provide high level support to SIOP Africa President and Secretary-General by acting as the first point of contact in dealing with queries and managing the administration of their day-to-day operations

Location:

• Charlotte Maxeke Johannesburg Academic Hospital, Parktown, Johannesburg

Key performance areas:

• Organise and maintain the Presidents and Secretary-Generals diaries
• Coordinate and schedule relevant appointments and meetings
• Screen telephone calls, enquiries or requests and handle them when appropriate
• Prepare agendas for meetings
• Assist in preparing documents, reports, and presentations
• Deal with incoming emails - often corresponding on behalf of the President and S-G
• Management and maintenance of database for bank mandates and Syndicate/Divisions registrations
• Create Doodle polls, invite participants, liaise with participants secretaries, as needed
• Maintain relevant office systems such as electronic and manual filing systems (including preparation for donor pre-audits)
• In the absence of the S-G, conduct relevant follow-ups, make decisions, and delegate work to others as per instruction
• Booking, coordinate and confirm travel arrangements (flights, accommodation, transport and per diems)
• Provide itinerary as required
• Ensure that per diems are processed timeously for each trip planned
• Process travel expense claims

Required minimum education and training:

• Relevant Degree or Diploma

Required minimum work experience:

• Minimum of 1 year Secretarial/Personal Assistant experience would be an added advantage

Desirable additional education, work experience and personal abilities:

• Own reliable transport would be an advantage
• Able to use transcription softwares
• Exceptional organizational and administrative skills with working knowledge of Microsoft Office
• Computer Literate
• Be able to maintain confidentiality, tact and professionalism at all times
• Must be assertive, confident and adaptable
• Must be self-motivated
• Must be able to pay attention to detail
• Must be contactable after hours for any unplanned emergencies or queries
• Work hours may be flexible as some of the work is global

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 16 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

AJ Personnel