Job Description

"Executive Personal Assistant (JB4057)

Midrand, Gauteng

R20 000 to R22 000 a month CTC

Permanent

A premier transportation service provider in multiple cities offering 24/7 door-to-door services for travellers is looking for a professional Executive Personal Assistant to join their Team. Their luxury vehicles and expert chauffeurs ensure smooth rides for business events, airport transfers, and more, with added VIP security. They also specialize in event transport, guaranteeing safety and discretion with PSiRA-accredited security teams. Reliable airport transfers and exclusive executive helicopters and jets complete their comprehensive offerings

Minimum Requirements:

Matric and relevant personal assistant qualification

MS Office knowledge

Tech savvy and experience with office and household gadgets

Active listening skills

Excellent verbal and written communication skills

Discretion and confidentiality

Must be able to think out of the box

Good at research & had experience or interest in Sales/Hospitality/Travel/Conferencing

Ability to multitask and work efficiently in a fast-paced environment

Duties and Responsibilities:

Provide the Director with an exceptional and professional standard of support in his role as the Director of the company and a non-executive director of various other boards

Serving as not only a gatekeeper but additionally as the central point of contact

Managing information flow to the Director in a timely and accurate manner

Ability to type executive communication/letters

Organise meetings by generating invitations and coordinating complex calendars. In addition to reserving meeting rooms, organise for catering, audio/video and other essential services as needed

Organise team events and functions for the Director

Answer incoming calls and provide support as required by taking inclusive messages that allow the Director to respond effectively

Maintain highly organised confidential files and records

Manage multiple projects, take on new responsibilities, autonomously provide solutions and assistance and handle novel issues

Plan and book local and international travel and create expense reports using systems

Ability to do own research and come up with programs for the Director while he is travelling internationally

Level of professionalism that inspires confidence in all stakeholders dealing with the executive office

Available and accessible even after hours to assist the Director whenever required

Ability to make online bank payments for business and personal invoices and ability to handle all FICA requests

Liaise with contractors and service providers

Event planning and purchasing of gifts for special occasions and functions

Manage the Directors personal diary and run errands as requested

Please email your full comprehensive CV to resumes@kontak.catsone.com and quote JB4057 in the subject line

For full JD & to apply online https://www.kontak.co.za/vacancies.php

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.

Kontak Recruitment Disclaimer:

Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.

Job specifics: Requirements mirror advertisement, duties may adjust for client needs.

Fair process: Fair assessment, only shortlisted candidates contacted due to volume.

Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.

Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.

Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.

No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.

Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment."

Matric and relevant personal assistant qualification

MS Office knowledge

Tech savvy and experience with office and household gadgets

Active listening skills

Excellent verbal and written communication skills

Discretion and confidentiality

Must be able to think out of the box

Good at research & had experience or interest in Sales/Hospitality/Travel/Conferencing

Ability to multitask and work efficiently in a fast-paced environment

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