Job Description

Executive Personal Assistant (JB4057)
Midrand, Gauteng
R20 000 to R22 000 a month CTC
Permanent

A premier transportation service provider in multiple cities offering 24/7 door-to-door services for travellers is looking for a professional Executive Personal Assistant to join their Team. Their luxury vehicles and expert chauffeurs ensure smooth rides for business events, airport transfers, and more, with added VIP security. They also specialize in event transport, guaranteeing safety and discretion with PSiRA-accredited security teams. Reliable airport transfers and exclusive executive helicopters and jets complete their comprehensive offerings

Minimum Requirements:
Matric and relevant personal assistant qualification
MS Office knowledge
Tech savvy and experience with office and household gadgets
Active listening skills
Excellent verbal and written communication skills
Discretion and confidentiality
Must be able to think out of the box
Good at research & had experience or interest in Sales/Hospitality/Travel/Conferencing
Ability to multitask and work efficiently in a fast-paced environment

Duties and Responsibilities:
Provide the Director with an exceptional and professional standard of support in his role as the Director of the company and a non-executive director of various other boards
Serving as not only a gatekeeper but additionally as the central point of contact
Managing information flow to the Director in a timely and accurate manner
Ability to type executive communication/letters
Organise meetings by generating invitations and coordinating complex calendars. In addition to reserving meeting rooms, organise for catering, audio/video and other essential services as needed
Organise team events and functions for the Director
Answer incoming calls and provide support as required by taking inclusive messages that allow the Director to respond effectively
Maintain highly organised confidential files and records
Manage multiple projects, take on new responsibilities, autonomously provide solutions and assistance and handle novel issues
Plan and book local and international travel and create expense reports using systems
Ability to do own research and come up with programs for the Director while he is travelling internationally
Level of professionalism that inspires confidence in all stakeholders dealing with the executive office
Available and accessible even after hours to assist the Director whenever required
Ability to make online bank payments for business and personal invoices and ability to handle all FICA requests
Liaise with contractors and service providers
Event planning and purchasing of gifts for special occasions and functions
Manage the Directors personal diary and run errands as requested

Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.

Recruitment