Job Description

.When it comes to putting people first, we're number 1.The number 1 Top Employer in South Africa.
Certified by the Top Employer Institute 2024.Role Purpose/Business Unit:Manage the business administration and project support function within the office of the Chief Officer : M&A and BD.Your responsibilities will include:1. Administrative Support

• Real time email management and prioritisation
• Chief Officer message management and telephone screening
• Guest reception
• Manage and facilitate the Chief Officer's calendar to arrange appointments, meetings and conferences
• Review, proofread and edit documents prepared for the Chief Officer's signature
• Ensure that the Chief Officer's is well prepared for meetings (includes ensuring documentation is given to the Chief Officer well ahead of the meeting)
• Monitor that all documents and information required for governance forums are submitted timeously for review by the ME (this includes reminding the CO of deadlines ahead of the deadline)
• Devise and maintain office management systems, including data management and filing
• Administrative support during meetings in terms of accurate minute taking
• Document compilation and/or consolidation in line with various submission requirements
• Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
• Co-ordinate reports that may require input from all departments and is presented to the Executive
• Strive to ensure that the diary is synchronised to accommodate all meetings within reasonable time of request through consultation with the ME where the diary does not permit.

2. Budget and Expense Management

• Assist the Chief Offier with budget OPEX and CAPEX budget administration for their cost centre
• Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
• Ensure that tax invoices and receipts are collected for payment purposes
• Reconcile & File all expenses for Chief Officer in accordance to credit card statements with source and reference data
• Process reconciliations and payments within turnaround time
• Process expense reports
• Budget transfers

.3. Travel Management

• Manage all travel for local and international trips
• Prepare the ME's itinerary for all trips
• Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

4. Event Management

• Event management for all functions hosted by the ME office for their cost centre
• Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:

- Venue booking and preparation
- Confirmation of speakers
- Attendance of delegates
- Preparation of agenda
- Preparation of presentations
- Sourcing promotional items and branded giftsThe ideal candidate for this role will have:

• Matric
• Secretarial Certificate / Diploma essential
• Minimum of 5+ years secretarial experience which includes:
• A minimum of 1 years' experience as a PA supporting an ME or above in a listed company
• Project management experience

Job Knowledge:

• Advanced knowledge of Microsoft Office - Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
• Knowledge of office management (essential)
• Knowledge of IT/Telecommunications environment (advantageous)
• Financial administration experience
• Knowledge of SAP EVO (advantageous)
• Project management and project coordination

Job-Related Skills:

• Excellent administration skills
• Excellent organisational skills
• Excellent oral and written communication
• Ability to pay attention to detail
• Ability to maintain confidentiality at all times
• Ability to work under pressure and meet tight deadlines
• Ability to work independently
• Results orientated and self-motivated
• Forward-thinking and proactive

We make an impact by offering:

• Enticing incentive programs and competitive benefit packages
• Retirement funds, risk benefits, and medical aid benefits
• Cell phone and data benefits, advantages fiber connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Closing date for Applications: 21 March 2024.The base location for this role is Vodacom Midrand Campus.The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates and values diversity & inclusion.Commitment from VodacomVodacom is committed to attracting, developing and retaining the very best people by offering a flexible, motivating and inclusive workplace in which talent is truly recognized, developed and rewarded. We believe that diversity plays an important role in the success of our business and we are committed to creating an inclusive work environment which respects, values, celebrates and makes the most of peoples individual differences - we are not only multinational but multicultural too. At Vodacom you will have access to our excellent flexible benefits programme that you would expect from any global company.

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