Job Description

Company Description:We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Executive Personal Assistant to join our client's professional Accounting and Tax specialised firm in Stellenbosch. The company is dedicated to excellence in Accounting and Tax Returns.Job Summary:We are seeking a reliable and proactive Executive Personal Assistant to provide administrative and secretarial support to the CEO of our client's company.The ideal candidate is detail-oriented, can handle multiple tasks in a fast-paced environment, and is able to prioritize workload effectively. This is a fantastic opportunity for someone with who can provide full administrative and secretarial support at a senior level to the CEO to ensure the smooth management of their day-to-day affairs, and most effective use of their time.The candidate must be able to handle sensitive and complex issues in a professional and objective manner and be able to take initiative as appropriate especially in the CEOs absence.The ideal candidate is mature and must have a have a strong personality. They must have a passion for streamlining the CEOs schedule and workload, have previous Executive level PA experience at a senior.An added benefit would be to have a background in working in law, or the legal sector, and if you have experience with working with legal documents and contracts and taxes. Although the legal background is not a requirement, it will be an added benefit to the company.Main Responsibilities:

• Manage and maintain the electronic diaries of the CEO, assessing the priority of appointments and reallocation as necessary.
• Handle sensitive and complex issues in a professional and objective manner.
• Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
• Screen calls, enquiries, and requests, and deal with them appropriately.
• Manage travel arrangements for the CEO, including visas and accommodation.
• Assist CEO in researching and following up with action on matters which fall within the CEOs responsibility - chasing responses, triggering follow-up action.
• Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers.
• Process correspondence for the CEO, ensuring that incoming correspondence is dealt with appropriately.
• Maintain office systems, including data management and filing.
• Maintain records of contacts for the CEO.
• Assist with research and follow-up on matters that fall within the CEOs responsibility.
• Produce documents, briefing papers, reports, and presentations for the CEO.
• Supervise incoming and outgoing mail for the CEO.
• Meet and greet visitors at all levels of
• Supervise all Trust incoming/outgoing
• Any other duties as may reasonably be required by the

External Relationships:

• Contacts of the CEO.
• Funding partners.
• Legal professionals.
• Service providers.
• Conference facility, catering, and accommodation

Person Specification:

• A Bachelors Degree.
• Minimum of 3 years EXECUTIVE personal assistance experience.
• Strong experience in electronic diary management.
• Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
• Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
• A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
• Ability to work on own initiative and be creative.
• Ability to take accountability for your own work and be forward-thinking.
• Ability to deal with sensitive information with discretion and to maintain
• Experience with legal documents and contracts is highly desirable
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Salary:R25 000 - R50 000. Negotiable and experience related.Company SummaryThe company specializes in individual tax returns. So that clients dont have to. They have a single service on which their attention is focused, and they are challenging the outdated tax industry in South Africa. They provide a space where the team culture is innovative, forward-looking, and technically advanced. They love problem solving and challenging the old with the new.

Sagen Advisory