Job Description

DepartmentUniversity of Venda -> Vice Chancellor and Principal -> Deputy Vice Chancellor: Teaching and Learning -> School of Mathematical and Natural SciencesJob TitleEXECUTIVE SECRETARY (P9)Post LevelGrade 9Job TypeSupport - Univen FundedClosing DateJob RequirementsJob requirements:

• B degree or 3-year National Diploma
• Minimum 4 years' experience in a Secretarial role if you have a Diploma or Minimum 3 years' experience in a Secretarial role if you have a degree.

• Coordinate internal and external communication and correspondence.
• Prepare general and confidential correspondence and reports and prepare relevant Documentation for Presentations and Briefings Using Word Processing and Other Software.
• Maintain and update E-Mail groups, telephone lists and coordinate website updates.
• Deal with the Director's daily correspondence
• Compile and type report from Vuwani Science Centre for Executive Dean of FSEA
• Receive Visitors to the Science Center
• Screen Director's Telephone calls and take messages in the Director's absence.
• Attend to reception and general telephone enquiries and refer matters to relevant staff members when necessary.
• Record keeping
• Orders Stationery and other equipment required by the Vuwani Science Centre
• Make meeting arrangements on behalf of Director
• Undertake all necessary arrangements for travel and accommodation.
• Organize catering for meetings, workshops and seminars as required.
• Maintain diary for the Vuwani Science Center Director
• Arrange meetings and compile agendas and minutes as required.
• Schedule and arrange other appointments as required
• Maintain and keep all records in the office of the Vuwani Science Director
• Liaise and consult with internal and external stakeholders upon request by the Director.

University of Venda