Job Description

A unique and exciting position is currently available for a confident and reliable Executive Secretary. The incumbent will provide organisational and administrative support to a retired surgeon who is a visionary with various entrepreneurial projects (related to amongst other the medical industry). This position holds immense growth potential and will provide the successful candidate with excellent business exposure. This full-time position will be office based (with travelling to meetings).The incumbent will be responsible for the following:

• Taking notes or dictation at meetings and provide general assistance during presentations
• Screening phone calls, emails, inquiries and requests, and handling them when appropriate
• Organising and maintaining the employers diary and making appointments
• Organising and attending meetings and ensuring the employer is well-prepared for meetings
• Making travel arrangements
• Devising and maintaining office systems (e.g. data management and filing)
• Conducting research and compiling data as requested
• Liaising with clients, service providers and other parties on behalf of the employer when required
• A variety of life management tasks / personal assistance

The ideal candidate has the following knowledge, experience, and skills:

• A tertiary qualification (degree or equivalent)
• Can do attitude (willingness to provide support with various mundane and intricate tasks)
• Advanced computer skills (MS Office)
• Attention to detail
• Logical thought processes
• Excellent planning, organisational, prioritising, and coordination skills
• High level of integrity
• Reliable, responsible, and dependable personality
• Highly adaptable
• Friendly, helpful, good-natured, and cooperative attitude
• Good communication and interpersonal skills (Afrikaans & English)
• Basic numerical and accounting skills
• Drivers licence and own transport

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