Job Description

Job Responsibilities:

SAFETY, HEALTH, ENVIRONMENT AND QUALITY:

• Comply with SHEQ requirements (SHEQ Toolbox).

CUSTOMERS:

• Accounts paid within agreed time frames.

PEOPLE:

Supervise the Team:

• Ensure an enabling climate/culture
• Maintain labour stability by minimising labour turnover

o Labour complement in line with budget * Manage performance against set targets and competencies

o Ensure IDPs are linked to performance results and implemented as per plan * Conduct career discussions and implement actions with all identified talent (quarterly)

• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels
• Conduct recruitment interviews.

BUSINESS PROCESSES:

• Collate all supplier statements and internal WCM statements produced by the Financial Accounting System
• Reconcile the supplier statements to the WCM creditor statements
• Follow up on variances with the applicable site and/or creditor
• Ensure that the above-mentioned variances are corrected timeously before the agreed upon payment terms expire
• Conduct a weekly creditors payment to pay payable invoices once addressed by the respective sites
• Determine the invoices due for payment as per the agreed payment terms with the supplier
• Submit creditors reconciliations to the allocated individual within the Financial Department for reconciliation and payment approval
• Accurately load EFT payments on the EFT Banking System once the necessary approval is obtained
• Mail proof of payment together with the applicable remittance advice to the respective suppliers
• Handle and resolve supplier accounting queries via telephone or e-mail as received and provide feedback to the applicable individuals concerned
• Compile creditors reconciliation variances list and submit to respective sites to address and capture invoices, credit notes, etc.
• Liaise with suppliers on any variances identified during reconciliation and take the necessary action to rectify
• Conduct periodic information updates with suppliers to ensure that the most recent supplier information always exist on the Creditor Database
• Capture new information on system when received from supplier
• Verify changes to banking details received with the applicable companys Financial Manager prior to making any payments
• Compile Accounts payable forecast.

Minimum Qualifications and Experience:

• Grade 12/N3
• Relevant Degree or Diploma
• 5 Years relevant experience, preferably 2 years supervisory experience.

Additional Qualifications:

• SAP FI module training
• Medical fitness as per organisational requirements.
• Knowledge of COUPA

Skills & Knowledge:

• MES System
• MS Office
• Communication skills - both verbal and written
• Reporting skills
• Coaching and mentoring skills
• Effective organising and planning skills
• Time management skills
• Presentation skills
• Computer skills
• Conflict management skills
• Project management skills
• Multitasking skills.

Competencies Required:

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Work Standards
• Communication
• Adaptability
• Contributing to Team Success.

CLOSING DATE: 02 FEBRUARY 2024

Samancor Chrome