Job Description

Closing Date 2025/02/10
Reference Number EDU241202-3
Job Title Facilities Administrator
Job Type Permanent
Campus Nelson Mandela Bay
Department Facilities and Property Management
Number of Positions 1
Location - Town / City Nelson Mandela Bay
Location - Province Eastern Cape
Location - Country South Africa
Minimum Education Level Grade 12 | National Certificate
Job Category Facilities
Job Advert SummaryEduvos is looking to hire the services of a Facilities Administrator at our Nelson Mandela Bay campus on a permanent basis.Type of Position:

• Permanent

The Position:

• To provide administrative support to the Campus Facilities team, supporting service delivery to Eduvos by striving for transactional excellence.

Minimum RequirementsMinimum qualification:

• Grade 12
• National Diploma or relevant qualification in facilities /property environment will be an advantage.

Experience:

• At least two years experience in an administrative role
• Previous experience in property / facilities will be an advantage
• Previous health and safety training (fire, first aid, SHE)

Duties and ResponsibilitiesResponsibilities:As the Facilities Administrator you will be primarily responsible for the following:

• Provide general administrative services, e.g. data capturing, filing, recordkeeping, etc.
• Provide operational support to the business in terms of day-to-day maintenance activities
• Act as Health and Safety Co-ordinator and ensures that all relevant aspects are adhered to by relevant parties
• Complete OHSA reporting
• Update and monitor equipment inspection matrix
• Maintain a record of all health and safety appointments and certification
• Contractor service level monitoring (Security, Cleaning, Maintenance)
• Support other departments with special projects / annual events (open day, induction, enrollment, parent evenings, etc.)

Functional and Behavioural CompetenciesFunctional competencies:

• Practical knowledge of basic administrative duties, e.g. filing, data capturing, etc.
• Proficient in Microsoft Office Suite
• Basic understanding of OHSA
• Previous knowledge and utilisation of a facilities management solution will be advantageous i.e. Pragma

Behavioural competencies:

• Leadership
• Initiative and responsibility
• Constructive teamwork
• Effective communication (verbal and written)
• Analysis and judgment / problem solving
• Systematic approach (planning and organising)
• Execution detail orientated

Unique Working Conditions

• Must be available to assist on-site outside normal business hours in emergencies
• Must be physically strong and able to assist with manual tasks as needed in the facilities environment
• Will be required to drive for business purposes (own vehicle)
• Assist campus on Open Days and events
• Managing campus cleaning team

Eduvos