Job Description

The employee performing the general duties of Facility Manager, which includes, but is not limited to, performing the following duties:Duties and Responsibilities:The main function of the Facilities Manager is to assist the Board of Trustees with the following:Administration

• Manage the day-to-day operations of all communal areas of the Complex;
• Inspect gardens and communal facilities;
• Ensure that the building meets health and safety requirements and that facilities comply with legislation; ie assist with the compilation of an Evacuation Plan and schedule required Evacuation Drills;
• Assist new and current owners and occupiers to be familiar with general rules and contact persons
• Regular liaison with the service provider(s) for various services offered

Legal AssistanceAssist Trustees with the compilation, update and enforcement of policies and procedures, ie Conduct Rules.HR ManagementManage Service Team;
Administration of leave.Financial Assistance (in line with approved Procurement Policy)Record cash and pay wallet transactions submit documentation to Managing Agent;
Record in-house administrative transactions with financial implications, ie remotes; and
Assist with quotations, invoices and statements of service providers.Supply Chain Management (in line with approved Procurement Policy)Procure and control maintenance stock;
Manage storerooms and equipment
Source service providers; and
Consult with professional service providers when required.Asset, Building and Project ManagementPlan and execute preventative/scheduled maintenance, ie solar equipment, gate motors, fire equipment, cleaning of gutters, pest control;
Liaise with service providers to ensure implementation of best practices for maintenance-related procurements;
Plan, schedule, execute and control daily operations, maintenance as well as gardening and cleaning team;

• Administration of parking bays;
• Owner/occupier complaints;
• Marking of parking bays;
• Signage
• Disabled parking;
• Traffic control;
• Road markings;
• Disclaimers;
• Monitoring of security cameras;
• Ensure that the thatch roofs are maintained as required by law and in terms of our insurance compliance;

Work with the Board of Trustees to identify opportunities for future maintenance/ developments to enhance/improve the precinct;
Assist the Trustees with the execution of Contracts and Service Level Agreements when required;
Assist the Trustees to ensure statutory compliance within the electrical, infrastructure and fire disciplines;
Maintenance of

• Electrical fence, lights and electrical reticulation;
• Plumbing;
• Hygiene of communal bathrooms, workers rooms and workers restroom;
• Refuse area

Storage area

JobPlacements.com