Job Description

Direct Reporting Line:
Facilities Co-ordinatorVarsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).The IIE Varsity College, National Office in Waterfall (Midrand) has a vacancy for a Facilities Supervisor.Duties and Responsibilities:Environmental, Health and Safety (EHS)

• Ensures that fire equipment is maintained and serviced in line with safety regulations and requirements across all brand sites
• Performs weekly, monthly and quarterly inspections in line with Group Policies and Procedures and legislative requirements across all brand sites
• Receives and reviews all campus incident reports and reports them to the Regional Facilities Co-Ordinator detailing what happened and how it was dealt with including any action taken to address any risks identified if applicable.
• Liaise with Group OHS in dealing with insurance claims, incidents, policies and procedures and providing support to the Facilities Co-ordinator across all brand sites
• Co-ordinate with Facilities Co-ordinator for testing of panic/fire/security alarms monthly in line with insurance compliance requirements.
• Holds the role of the campus Environmental Health and Safety (EHS) representative and manages the EHS file for the campus in line with Group Policies and Procedures and legislative requirements as well as providing support to the Facilities-ordinator
• Ensures and checks that daily lock up report and check lists has been done, e.g. ensuring all lights are off, air conditioners off, checklist adhered to every night.
• Oversees and manage all campus EHS audits (internal & external) and ensures that the audit results are maintained at the highest levels.
• Reviews and tracks EHS committee training requirements on an ongoing basis to ensure that there are always trained committee members available on campus and arranges training for committee members with registered training service providers as and when required.
• Ensures compliance with all EHS policies and procedures on campus and performs all EHS reporting duties.
• Oversees the campus EHS Committee, compiles all EHS committee meeting agendas and action reports and ensures that the committee members all perform the duties required of them.
• Ensures regular site visits to ensure OHS Compliance and Practices are being upheld for proper housekeeping to ensure that all work areas are kept clean and safe
• Ensures annual fire drills are conducted across all brand sites

Facilities Management

• Conduct inspections of site premises and advise the Facilities Co-ordinator of any EHS or Facility Concerns and Actions taken thereof
• Provide support to ensure site protocols are being following by service providers (Security, Cleaning, Landscaping etc.) in terms of EHS
• Ensure processes and protocols are implemented accordance to EHS Policies and Procedures for managing hazardous chemicals such as cleaning detergents, Diesel, Gas etc.
• Provide Facilities Coordinator with support to health and safety tasks and any other maintenance related matters according to EHS standards
• Support the Regional Co-ordinator for any urgent/emergency facility issues or EHS matters when required.

Shuttle Service and Vehicle Management

• Ensure that all OHS compliance and policies are adhered to with regards to sites that have company vehicle/trailers (checklists, services, licenses etc.)
• Organise training for the drivers should they need for defensive driving, first aid, fire marshal etc.
• Conduct regular inspections of the vehicles/trailer to ensure it meets EHS Policies and Procedures as well as Road Safety and inform the Facilities Co-Ordinator of any concerns
• Liaise with Group EHS should the vehicle be involved in accident, hijacking, stolen etc.

Events

• Provide support to the facilities Co-ordinator to comply with EHS requirements as per the Group Policies and Procedures

Administration , Reporting and Planning

• Data capturing of EHS documents of each site on the inhouse system.
• Capturing and controlling of EHS File of each site for ongoing inspections and for reporting purposes.
• Compile monthly reports to be sent to Regional Facilities Co-Ordinator & Business Development Management to discuss and resolve
• Reporting to Regional Facilities Co-ordinator on delays or issues that may arise from EHS matters

Competencies required:

• Problem Solving
• Leadership
• Planning
• Organising
• Analytical
• Communication
• Interpersonal

Minimum Qualification Requirements:

• Minimum of a National Certificate / Occupational Certificate Level 4 / Grade 12 (NQF Level 4).
• Higher Certificate / Occupational Certificate Level 5 in Occupational Health and Safety (NQF Level 5) - Advantageous.
• Higher Certificate/Occupational Certificate Level 5 in Built Environment/Facilities Management (NQF Level 5) - Advantageous.

Work Experience Requirements:

• Minimum of 2 years Occupational Health and Safety
• Minimum of 1-2 years Facilities Experience

Special Requirement:

• Driver's License.

The IIE's Varsity College is an Equal Opportunity Employer . However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

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