Job Description

Title of PositionFaculty ManagerPost Number8020228Faculty/DepartmentUniversity of the Western Cape -> Natural Sciences -> Natural Sciences Faculty AdministrationType of PositionPermanent - Full TimeLength of Contract PeriodN/ALocationMain Campus - Bellville, WC ZA (Primary)Closing Date28/3/2025Role Clarification & Key Performance AreasThe University of the Western Cape (UWC) is a vibrant, diverse and dynamic university, rooted in the African continent with an increasing global reach. UWC actively responds in critical and creative ways to the development needs of the country, within an ever-changing and challenging global context.The Faculty of Natural Sciences at the University of the Western Cape is internationally recognised for its excellence in teaching and research. The Faculty comprises nine academic departments, a School of Pharmacy and a number of world-class research institutes and centres. The Faculty offers undergraduate and postgraduate degrees in the major scientific disciplines and a professional degree in Pharmacy.We are seeking candidates for this demanding and accountable position in our renowned and respected Faculty. The role is primarily devoted to the oversight, management, and delivery of academic administrative services, working in partnership with the Dean, Deputy Deans and chairpersons of academic departments. As the successful candidate you will have overall responsibility for the operational management of the Facultys academic administration and will work closely with the Facultys leadership, academics, administrators and students, as well as the Registrars office and Human Resources.The successful incumbent will offer strategic support, guidance on policy formulation, and advice to the Faculty on every aspect of administration management. You will have the responsibility of putting into practice policy and administrative procedures in the Faculty as well as managing the Faculty Office staff and overseeing procedures within the Faculty.The successful candidate will be responsible for the following:

• Facilitating a vision and mission for the administrative function of the Faculty
• Providing strategic support in the development and implementation of policies and the Faculty Operational Plan as a member of the leadership team
• Establishing an annual administrative operational plan in line with the Institutional and Faculty Operational Plans
• Staff management in relation to the Universitys Personal Development Management System (PDS) and Integrated Talent Management Framework (ITMF)
• Advising and liaising with academics, departmental administrative staff, students, applicants and committees
• Ensuring compliance and alignment with central administrative systems, procedures and standards
• Governance and committee administration
• Monitoring, evaluation, reporting, data analysis and planning
• Administering Faculty finances and preparing an annual Faculty budget for the Dean
• Integrating central HR practices with Faculty needs
• Maintaining and improving facilities, equipment, building standards, hygiene and cleanliness.

Minimum Requirements

• An NQF 9 qualification (Masters degree)
• At least 5 years academic administration experience at a senior level in a higher education environment
• 5 years proven staff management experience, preferably in higher education
• Proven working knowledge of Higher Education legislation, regulations and policies
• Experience in high-level committee servicing
• A proven ability in the coordination of diverse, complex and high-level administrative functions, as they relate to the academic cycle in a higher education institution
• Excellent oral and written communication skills in English
• A high level of computer literacy and proficiency in MS packages.

The following would be advantageous:

• Fluency in a South African indigenous language

Key competencies:

• Excellent oral and written communication skills in English
• Planning and organising skills
• Time and project management skills
• A strong client focus with impeccable interpersonal skills, assertiveness and ability to build and nurture internal and external relationships
• Problem solving and multi-tasking skills

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the Universitys commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape