Job Description

FINANCIAL & ADMINISTRATIVE MANAGERFull responsibility for the financial & administrative department with specific reference to the following:

• Overall planning, organizing, and control over the execution of the following activities by staff within the financial & administrative department:
• Purchase cycle: Creditors & cash purchases
• Sales cycle: Debtors, cash sales, and fruit pool administration
• Personnel administration: Salaries and wages, as well as leave, medical, and pension administration
• Producer administration - fruit reception, grading, member payments, and administration of member funds and share register
• Administration and auditing of occupational safety and food safety systems
• Maintenance of computer systems
• General housekeeping - Administrative head office
• Appointment as Company Secretary and associated functions, including preparing the agenda for board meetings and taking minutes during board meetings
• Compliance with the requirements of the Occupational Safety Act regarding equipment and personnel practices by creating a safe working environment within the administrative office
• Issuing of tender documents for packaging materials and equipment purchases and evaluation thereof
• Cost calculations related to the packaging costs for pool accounts
• Preparation of pool accounts for fruit varieties and payments to producers
• Reconciliation of juice fruit and payments
• Monitoring and control over fruit delivery stock levels
• Controlling of unpacking schedules
• Bank administration - preparation of payments, transfers, and cash flow management
• Implementation of internal financial controls
• Annual General Meeting - drafting and issuing of notices and agendas, as well as preparation of presentations regarding financial statements and statistics
• Co-representative of the employer at workers' committee meetings and minute-taking
• Managing staff in a manner that promotes increased productivity and morale, ensuring compliance with the requirements of the Basic Conditions of Employment Act and the Labour Relations Act
• Administration of the Supplier Quality Assurance system (SQA)
• Completion of statutory returns, including the following:

• Skills Development Act
• Employment Equity Act
• SARS returns
• Statistics SA returns
• CIPRO returns

• Administration of the company's training needs and scheduling thereof, as well as monitoring the renewal of certificates
• Coordination of the annual external audit
• Preparation of monthly financial management statements
• Preparation of annual financial statements and annual report for external auditing
• Preparation of annual operational and capital budget and monitoring thereof
• Active participation in management meetings and strategic planning sessions as a member of the management team to ensure the continued existence and sustainable profitability of the company

• B Com Accounting qualification; a completed training contract will be advantageous
• 3 to 5 years of experience in a similar position
• Knowledge of the fruit industry will be advantageous

• Market-related compensation package according to qualifications and experience, including company benefits such as a subsidized medical fund and pension fund.

Staff Unlimited