Finance And Office Administrator/bookkeeper (cpt Onsite)

Cape Town, Western Cape, South Africa

Job Description


Finance and Office Administrator/Bookkeeper (CPT Onsite) Finance/Admin
Cape Town - Western Cape - South AfricaENVIRONMENT:A leading manufacturer of specialized polyethylene supplies is seeking a highly professional, detail-oriented, and organized Finance and Office Administrator/Bookkeeper to join their dynamic team. The ideal candidate will manage the full bookkeeping function while assisting with various HR duties. This is an excellent opportunity for a candidate with proven experience in a similar role and a strong understanding of accounting practices, along with proficiency in Excel, Word, PowerPoint, and Pastel Accounting.DUTIES:Bookkeeping and Financial Management -

  • Assist the Administrative Director and/or Finance Manager as required.
  • Supplier quotation requests and manage supplier account queries.
  • Capture supplier invoices, track orders, and maintain supplier age analysis.
  • Maintain customer age analysis and process customer credit notes.
  • Maintain customer price list updates (increases and decreases).
  • Implement credit control measures for unpaid accounts.
  • Handle bank queries, perform VAT and tax submission reports, and manage Fixed Asset Register.
  • Calculate asset depreciation, interest payments, and process month-end payments.
  • Prepare Petty Cash reports and manage cash flow.
HR and Administrative Support
  • Process staff leave (absenteeism, late arrivals, annual leave, sick leave, etc.).
  • Compile weekly staff wages using time log systems and assist with payroll.
  • Coordinate disciplinary hearings with staff and maintain necessary records.
  • Schedule and prepare agendas and documents for monthly board meetings.
  • Provide receptionist duties (answering phones, emails, and greeting guests).
  • Provide personal assistance to Directors (flight bookings, car hire, travel packs).
Operational and Logistics Support
  • Maintain logs of company vehicles, manage license renewals, and service schedules.
  • Book logistics services for stock transport using company online systems.
  • Work with Auditors for company information as required.
  • Create and maintain physical and digital company files.
Ad-hoc Duties -
  • Perform any other duties as required to support business operations.
REQUIREMENTS:Qualifications -
  • A Diploma or Certificate in Bookkeeping, Accounting, or a related field.
Experience/Skills -
  • Proven work experience as a Bookkeeper, Accounts Administrator, or similar role.
  • Experience with Pastel Accounting and strong knowledge of accounting principles.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Experience with reconciling accounts, preparing financial reports, and managing payroll.
  • Experience in VAT, tax submissions, and compliance.
  • Strong understanding of payroll systems and HR-related processes.
  • Excellent attention to detail with high accuracy levels.
  • Strong organizational and multitasking abilities, with the ability to meet deadlines.
  • Good communication and interpersonal skills to interact with all levels of the business.
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Job Detail

  • Job Id
    JD1390825
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Cape Town, Western Cape, South Africa
  • Education
    Not mentioned