Job Description

About us

Ultimate FD is an award winning business which was launched in 2020. Since, we have successfully worked with over 100+ companies supporting them in gaining financial clarity, and restructuring their businesses for more time and money. Finance should not be a dirty word!

Ultimate FD offers unique innovative packages to support entrepreneurs with all their financially related problems, and provide all the services required to fill the finance skill gap in their business.

Job Overview:

We are seeking a skilled Finance Assistant to join our team, responsible for supporting all financial operations in Ultimate FD to a world-class standard. Ensure accurate and timely financial processing, maintain exceptional attention to detail, and uphold clear and professional communication. Manage stakeholders with confidence, take a proactive approach to problem-solving, and take pride in maintaining financial accuracy and efficiency.

The Finance Assistant will be accountable to the Finance Manager in ensuring the careful management of our company's operational finance tasks

Duties:

Banking:

Oversee the management and administration of the Company bank accounts, including set up and policy. This includes undertaking all regular and ad hoc banking payments and account transfers.

Payroll & Expenses:

Liaise with the external accountant to ensure that payroll is processed correctly each month. Make salary payments. Review team expenses.

Finance Management:

Ensure day-to-day management of business finances, respond to internal queries and deal with any escalated issues.

Main Point of Contact for Finance Queries:

Be the main point of contact for any finance issues and queries that may arise in the business.

Finance Processes:

Keep finance processes and systems up to date and under review, including maintaining and reviewing records of financial transactions, and make recommendations for changes and improvements as required.

Accounts Payable:

Audit and record supplier invoices and compile for payment, and ensure all invoices are paid promptly.

Accounts Receivable:

Production of and management of all customer invoicing, proactively use the system to manage credit control, and produce and administer customer Credit Agreements.

Financial Governance:

Liaise with the Directors and the external accountant to ensure that all financial accounting and statutory requirements are fulfilled.

Handling Queries:

Handling questions and queries from customers and colleagues whether by email or telephone, and ensuring these are responded to or passed to the relevant person in line with the agreed service levels for resolution.

Qualifications & Experience

With prior experience in a similar role, you will have a strong grasp of finance administration as well as the willingness to take on on a range of administrative and operational management tasks. Having a track record of demonstrating attention-to-detail and organisational skills, including working to deadlines with a high degree of accuracy, you will have experience working with web-based accounting software and be a skilled multi-tasker.

AAT/similar accounting qualification, or qualified by experience

Must Haves

Experience of day-to-day financial administration, using cloud computer packages, ideally in an SME Proficient working knowledge of Excel spreadsheets, Word, and email packages. Able to maintain the highest levels of confidentiality, and a strong awareness of GDPR Excellent levels of both organisational skills and attention to detail Reliable and committed to meeting deadlines Excellent interpersonal and communication skills, with the ability to develop rapport and credibility with people at all levels Behave in a calm, professional manner even when under pressure and working with changing priorities.

Benefits

Work from home Virtual Role Flexible Hours Autonomy Hours can scale based on workload Progression opportunities Pay range R347 to R405 per hour (dependent on experience) Part-time, typically 20 hours per week, Monday to Friday.

Other

Open to international applicants (we current work with people in the Philippines and South Africa).
This is an exciting opportunity for a talented Finance Assistant to contribute to our dynamic team.

Job Type: Part-time

Pay: R347,00 - R405,00 per hour

Expected hours: 20 per week

Experience:

Finance Assistant: 5 years (Required)
Work Location: In person

Expected Start Date: 2025/04/01