Job Description

Job Summary The role will be to effectively coordinate the day-to-day financial processes of the Company. This position will report to the General Manager.Duties and Responsibilities:Bookkeeping and Accounting

• Responsible for the integrity of the Trial Balance and VMG sub books. Ensure that all data captured into the system is valid, accurate and complete and in line with financial reporting standards.
• Responsible for processing up to Trial Balance level (Financial Statements).
• Processing of standard and ad hoc month end and year end journals. This includes, but is not limited to payroll related journals, accruals, provisions, interest on loans, instalment sales, depreciation, etc.
• Expense claims - check paperwork and general ledger allocations.
• Assist with monthly reconciliations of balance sheet accounts and VMG sub books.
• Submission of month end financial reporting pack to Head Office by deadline dates.
• Set up monthly finance review meetings with Head Office, provide inputs during the meeting and prepare minutes after the meeting.
• Assist with all audits and ensure that deadlines are met (statutory audit, SARS and internal).
• Maintain an up-to-date record keeping and filing system.
• Attend to any additional duties as assigned to by the General Manager.

Banking and Cash Flow

• Daily cash book processing.
• Responsible for the accuracy and integrity of the bank account / cash book.
• Responsible for checking, loading and releasing online banking transactions in line with
• SOPs and mandates (creditors, EFTs, Payroll and Payroll related payments, monthly
• standard payments, etc.).
• Verify, load and maintain beneficiaries in line with SOPs.
• Ensure that all statutory and non-statutory payments i.e. creditors, intercompany
• payments, SARS, CIPC, etc. are paid according to due dates.
• Liaise with Payroll Processor regarding Payroll Third-party payments and ensure these are paid according to due dates (Bargaining Council, Medical Aid, etc.).
• Prepare monthly Bank Reconciliation.
• Daily and weekly monitoring of cash flow. Update the cash flow statements / tracker on a daily basis.
• Preparation of 3 month rolling cash flow projections on a weekly basis.

Petty Cash

• Manage and balance cash income and expenses and cash banking.
• Prepare monthly Petty cash reconciliations.

Statutory reporting and compliance

• VAT Control (VAT201) - Prepare monthly VAT reconciliations - balance reconciliation as well as reconciling both output- and input VAT transactions between the financial records and submissions to SARS.
• Ensure that all supporting documentation is valid and that all VAT transactions comply with legislation.
• Ensure that monthly EMP201 submissions and payments are made to SARS by statutory deadlines.
• Attend monthly MIBCO submissions and ensure submissions and payments are made by statutory deadlines.
• Assist with WComp ROE submissions.

Debtors

• Prepare and send invoices to customers.
• Open, review, and close job cards.
• Administer debt collection - facilitate payment of invoices due by sending reminders and
• contacting customers to follow up on outstanding accounts.
• Control and reconcile accounts receivable, ensuring debtors' accounts are settled timeously and accurately.
• Attend to account/customer queries promptly. Investigate and resolve any discrepancies.
• Send monthly statements.

Creditors

• Raise Purchase Orders.
• Check and ensure the validity and accuracy of invoices received from suppliers. Ensure that invoice meet the SARS requirements. Update invoices on the System and ensure correct treatment of VAT.
• Prepare creditor reconciliations and submit them to management for review and sign-off.

Assets

• Accurately calculate depreciation every month and process the depreciation journals in VMG.
• Maintain the fixed asset register (update with all asset acquisitions and disposals,
• management of asset verifications).
• Maintain and ensure that the small asset register of the company is up to date at all times.
• Insurance - ensure that all asset acquisitions and disposals are submitted to the Insurers.

Inventory

• Responsible for monthly stock counts. Ensure stock levels are correct at all times.
• Stock variance analysis and report back to Management.
• Inventory valuation - maintain and reconcile.
• Ensure that the Consignment Stock list is up to date at all times.
• Monthly reconciliation and analysis of all stock related financial accounts.

Experience and Qualifications

• Experience in a finance position is essential.
• Certificate in Bookkeeping - advantageous.
• Working knowledge of VMG - advantageous.
• Up to date knowledge and good understanding of VAT.
• Valid drivers license and reliable transport.

Computer Literacy

• VMG - advantageous.
• Intermediate knowledge of MS Office Excel - essential.
• Intermediate knowledge of other MS Office packages (e.g. Word, PowerPoint etc.)
• Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

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