Job Description

JOB DESCRIPTION INFORMATION:Job Title: Finance Manager (Fixed Assets)
Job Type: Permanent
Job Industry: NGO - Heath Sector
Location: Parktown, JohannesburgMAIN JOB PURPOSE:As a manager in finance, the role will support the Head of Finance in the fixed assets management, reporting, and risk management for the organisation, managing daily operations, reporting accurate financial results, and implementing financial procedures to improve/maintain the financial health of the organisation and provide efficient functioning and delivery of fixed assets.KEY DUTIES AND RESPONSIBILITIES:1. Fixed Asset management:

• Regularly co-ordinate with the regional office managers to ensure that assets are adequately verified/transferred as per the agreed verification process.
• Travel to the regional offices from time to time to ascertain the internal controls around fixed assets.
• Continuously assess and ensure the gaps identified in fixed assets are timeously addressed.
• Support the Head of Finance in formulating the automated process mapping/flow for fixed assets.
• Regularly review the Asset Management SOP to ensure that it remains relevant for the organisation.
• Evaluate the Assets reporting and controls against the Asset Management SOP to ensure that it is appropriately adhered to.
• Support the Head of Finance in assessing the useful lives and residual values of assets annually.
• Ensure that assets are correctly depreciated in line with the approved accounting policy.
• Manage and retain relationships with various vendors relating to fixed asset management, to meet the requirements of the organisation.
• Ensure that the monthly fixed asset transactions are correctly and adequately recorded.
• Ensure that monthly fixed asset register is correct, up to date and ties to the general ledger.
• Collaborate with the Insurance Manager to ensure that fixed assets are adequately covered by insurance.
• Collaborate with Grants and ensure that the fixed assets for all projects are properly closed out.
• Collaborate with Grants to ensure that donation, disposals and write of assets are correctly treated as per donor requirements.
• Support the Head of Finance in the implementing the annual asset management plan including the verification process.
• Manage the fixed asset registers process and ensure standard operating procedures is applied in terms of the below, amongst others:
• Disposal of assets.
• Purchasing of assets.
• Transfer of assets.
• Capitalization and depreciation of assets.

• Actively support the Head of Finance in managing the assets project plan to ensure it is successfully executed, evaluated, and reported on.
• Actively support the Head of Finance in managing the physical verification of assets to ensure that all assets on floor agreed to those in the general ledger.

2. Financial statements and reporting:

• Produce enhanced standard financial reports on assets.
• Support the Head of Finance in reviewing CORE balance sheet reconciliations monthly.
• Support with required information relating to the monthly and quarterly exco and board packs, and other financial presentations for review by the Head of Finance.
• Provide support to the Head of Finance during annual audit and with the preparation of the annual financial statements.

3. Improving and implementing Financial Management:

• Participate in the assessment, development, and facilitation of financial literacy, reporting, monitoring, and related internal controls of fixed assets.
• Analyse, interpret and communicate financial and performance data relating to fixed assets.

4. People Management:

• Manage staff (in line with policies, procedures, and standards) by:
• Partnering with HR on recruitment and induction of new team members.
• Managing the performance review process.
• Identifying training needs or staff support needs and ensuring that such training or support is provided.
• Mentoring and guiding staff by facilitating regular meetings.

5. System Implementations:

• Actively participate in the roll out, data cleansing and migrating of the new system implementation upgrade and get involved in the training, testing and change management.
• Support Head of Finance with the implementation of other systems initiatives.

6. Stakeholder management:

• Develop relationships with relevant financial institutions, internal, external and funder auditors and stakeholders to ensure good working relations.
• Assist with the external and internal audit and ensure that all queries are timeously addressed.

7. Ad Hoc activities:

• Support with cost recoveries and regular EFT payments reviews and approvals.
• Other Ad hoc activities.

QUALIFICATIONS, SKILLS, AND EXPERIENCE REQUIREMENTS:1. Minimum Qualification and Experience:

• B Compt / BCom Hons/ Professional accountant.
• At least 3 to 6 years progressively responsible experience in a financial management role.
• Strong technical expertise and proven record on fixed assets management.
• Solid staff managerial and supervisory experience working in cross functional teams.
• Solid knowledge of financial accounting policies and procedures.
• Understanding of International Financial Reporting Standards.
• Enterprise resource planning /systems experience.

2. Behavioral competencies and skills:

• Strong Management Skills.
• Excellent communications and presentation skills in English.
• Strategic thinking.
• Analytical.
• Problem solving.
• Detail- Oriented.
• Teamwork / Collaboration.

3. Technical and baseline and skills:

• Solid MS Office skills (especially Excel).
• International Financial Reporting Standards.

PACKAGE & REMUNERATION:

• Will be agreed based on qualifications, applicable experience, and previous earnings.

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