Job Description

Minimum Job Requirements:

• B.Com Accounting (Post-Graduate) or CIMA.
• At least 5 to 8 years financial experience; or
• Minimum 3 years, post articles.
• Internal audit experience.
• ERP and business intelligence knowledge and experience.

Competencies:

• Well versed in HR practice, relevant to managing the Finance department.
• Strong analytical skills.
• Good communication skills.
• Servant leadership style.
• Computer literate with excellent Excel and report writing skills.

Key Performance Areas:Cash Flow Management:

• Maintain cash flow for the region.
• Liaise with the bank given customer requests and branch requests.
• Ensure adequate funds for scheduled payments.
• Maintain a high level of security around online banking and all banking systems.

Accounting and Finance Reporting:

• Review and ensure the monthly finance pack is submitted timeously monthly.
• Ensure compliance with Generally Accepted Accounting and Auditing standards
• Produce financial and management accounting reports for all branches (income statement, fixed assets, stocks and debtors).
• Review monthly costs and initiate anomaly investigations.
• Review balance sheet reconciliations monthly
• Submit monthly cost flash commentary.
• Collate and submit yearly budget.
• Expense management and control of expenses within budgeted framework.
• Provide national information for monthly payroll submission and VAT submission monthly.
• Complete year-end tax pack.
• Collate all BBBEE, internal and external audit requirements yearly.
• Ensure monthly reporting deadlines are achieved.

Accounts Payable Management:

• Streamline supplier reconciliation review monthly.
• Liaise with suppliers for query resolution on ageing supplier invoices not paid.
• Authorise monthly creditor journals.
• Manage the GRN process and manage imbalances.
• Escalate processing delays from warehouse; concerning goods received.
• Spearhead the Buyer/creditor meeting to assist with faster query resolution.
• Streamline the return to supplier process and obtain credits faster from suppliers.

Accounts Receivable Management:

• Manage outstanding debt.
• Assist with managing Credit Control staff.
• Assist with customer collections on top 10 customers.
• Report on Regional accounts receivable position monthly.
• Manage bad debt and authorise credit control journals.
• Overall supervision over Credit Manager.

Contract Management:

• Manage supplier SLA's with service suppliers and General Manager.
• Negotiate with service supplier on yearly price increases.
• Facilitate lease renewals after reviewing the monthly lease schedule.

Branches/Operations:

• Monitor and manage finance related functions at the branches.
• Ensure quarterly stock counts and fixed asset counts are done at each branch.
• Assist with the opening and closing or relocating of branches within the region.
• Review branch expenses and assist Branch Managers in curbing monthly costs.
• Provide regional branch training given branch needs to be identified or requested.
• Manage the budget collation from branches.

Fixed Assets Management:

• Manage fixed asset register
• Review quarterly branch fixed asset counts.
• Assist retail branches with finance queries and reconciliations.
• Lead the sale of aged vehicles, collate offers and facilitate the sale of vehicles.
• Review monthly fleet journal and payment.
• Manage bank fleet card system for the region.
• Authorise maintenance vehicle claims daily.
• Liaise with bank representative on problematic claims and delinquent merchant providers.
• Facilitate the license renewal process for vehicle fleet for the region monthly.
• Assist Internal & External Auditors with requested data and reports.
• Lodge insurance claims and manage the claims process.
• Complete the yearly insurance declaration submission.

Risk and Governance:

• Ensure implementation of risk assessment and governance principles.
• Ensure adherence to operational controls, processes and procedures.
• Manage the disaster recovery processes and procedures.
• Complete the COIDA yearly application and payment for the yearly letter of good standing certificate.

BI & Systems:

• Ensure accuracy, integrity and completeness of all systems, BI and analytics.
• Review and monitor revenue and margin reports.
• Initiate daily reports from National IT to monitor certain costs and expenses.
• Initiate system enhancements.
• Approve IT capital expenditure.

Staff Management:

• Manage the Finance department and assist with Credit Control Management.
• Complete quarterly performance reviews.
• Assist team members with query resolutions.
• Manage leave management, workflow management and company resource management for Finance team.
• Spearhead training sessions and coach team members.
• Ensure weekly departmental meeting takes place.

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